About the role

Pronto Alpha is seeking on behalf of its client a highly organised, trustworthy and proactive Personal & Executive Assistant who can provide comprehensive business and personal administrative support to the Managing Director (MD) of a growing NDIS provider south of the river. This is a unique role combining executive assistance, aspects of business administration, aspects of personal administration and coordination of the MD's professional and personal commitments. The successful candidate will act as the MD's administrative right hand, ensuring that commitments are organised, information is readily available, deadlines are met and important matters are followed through.

Key responsibilities

- Manage the MD's calendar, appointments, meetings and competing priorities

- Coordinate emails, correspondence and communications on behalf of the MD, within agreed authority

- Draft professional emails, letters, reports, presentations and other correspondence

- Act as a central administrative contact between the Managing Director, General Manager, Operations team and external stakeholders

- Prepare meeting agendas, record action items and follow up outstanding matters

- Maintain an organised electronic filing system for the MD

- Track key deadlines,



renewals, commitments and outstanding decisions

- Prepare a weekly executive briefing outlining priorities, upcoming commitments and matters requiring attention

- Assist with preparation for strategic meetings, presentations and stakeholder engagements

- Assist the MD in keeping abreast of the overview and health of the company's Master Register

About you

- Demonstrated experience as a Personal Assistant, Executive Assistant, Office Administrator or similar

- Exceptional organisational skills and attention to detail

- Strong written and verbal communication skills

- Ability to manage competing priorities and work independently

- High levels of discretion, integrity, reliability and confidentiality

- Confidence communicating with senior managers and external professionals

- Proficiency in Microsoft Outlook, Word, Excel and other Microsoft 365 applications

- Ability to manage sensitive personal, family, employee and business information
- A proactive approach to identifying problems and following through on solutions

- Willingness to work from both the company's Medina office and a private home office

📌 Personal & Executive Assistant to the Managing Director (Medina)
🏢 Pronto Alpha
📍 Medina