About EWM Group

EWM Group is a leading Multi-Family Office providing investment, reporting, family office and wealth management services to successful individuals and families across Australia.

About the Role

We are seeking a Portfolio Investment Administration & Operations Associate to join our Portfolio Administration Team.

Working closely with the Head of Client Services, Investments Team and Portfolio Administration Team, you will support the administration and operational management of client investment portfolios.

This role combines investment administration, onboarding, portfolio operations, reconciliations and reporting support, and acts as a key coordination point between internal stakeholders, registries, custodians, fund managers and service providers.

Key Responsibilities

Investment Administration

- Coordinate investment applications and implementation activities
- Manage AML/KYC requirements and supporting documentation
- Liaise with registries, custodians, fund managers and service providers
- Coordinate capital calls, distributions and redemptions
- Support investment statement management
- Administer client portals and related operational activities
- Coordinate operational activities with Client Relationship and Investment Teams

Portfolio Operations

- Coordinate client onboarding and offboarding activities
- Establish portfolio, account and entity records
- Collect and maintain portfolio data from multiple sources
- Monitor investment valuations and NAV updates




- Perform portfolio reconciliations and investigate discrepancies
- Validate portfolio information and reporting outputs
- Maintain portfolio records and investment data
- Investigate and resolve routine portfolio data exceptions

Operational Support

- Support process improvement initiatives
- Maintain operational procedures and documentation
- Contribute to the ongoing development of EWM's portfolio administration capability

About You

Essential

- Experience in investment administration, portfolio administration, fund administration or investment operations
- Experience performing reconciliations and data validation activities
- Hands-on experience using portfolio management, investment reporting or portfolio administration systems
- Intermediate to advanced Excel skills
- Strong attention to detail and analytical skills
- Excellent organisational and communication skills

Desirable

- Experience in wealth management, private wealth, family office or investment management environments
- Understanding of investment transactions, portfolio structures and reporting
- Exposure to managed funds, alternatives or private market investments

Apply Now If you have experience in investment operations, portfolio administration or fund administration and are looking to work with sophisticated client portfolios in a cooperative family office environment, we'd love to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience.

📌 Portfolio Investment Administration & Operations Associate (Brisbane)
🏢 EWM Group
📍 Brisbane