Sales Administration & Outbound Sales Coordinator

Location: Dandenong South, VIC

Employment: Full-Time, Permanent – Office-Based

Sales Administration & Outbound Sales Coordinator

Location: Dandenong South, VIC

Employment: Full-Time, Permanent – Office-Based

Salary: $70,000 + Superannuation

About Us

Austruck X is an Australian manufacturer of commercial truck bodies, trailers and specialised transport equipment. We work with truck dealers, OEMs, transport operators and fleet customers across Australia.

We are seeking a motivated and commercially minded Sales Administration & Outbound Sales Coordinator to support our sales activities, manage customer enquiries, prepare quotations and actively generate new business opportunities.

This is a hands-on role combining sales administration, HubSpot CRM management, quoting, and outbound sales.

Key Responsibilities

- Manage sales administration, customer enquiries and day-to-day sales support.
- Conduct outbound sales calls to prospective and existing customers to generate new business opportunities.
- Prepare, issue and follow up customer quotations using HubSpot.
- Maintain accurate customer records, sales opportunities, deal stages and activities in HubSpot.
- Manage the sales pipeline and ensure all leads and quotations are followed up.
- Manage job costing, pricing and maintaining appropriate profit margins.
- Liaise with Design, Purchasing and Production to confirm specifications, costs and delivery timelines.
- Process customer orders and ensure accurate handover to production.
- Maintain accurate sales documentation and provide regular sales activity updates.
- Build and maintain strong relationships with customers, dealers and suppliers.

About You
- Hands-on HubSpot CRM experience is essential.
- Previous experience in sales administration, sales coordination or a similar role.
- Confident making outbound sales calls and following up sales opportunities.
- Experience preparing customer quotations and managing orders.
- Good numerical skills and commercial awareness.
- Strong Microsoft Office skills, particularly Excel.
- Excellent written and verbal communication skills.
- Strong organisational skills, attention to detail and ability to multitask.




- A proactive attitude with a focus on customer service and sales results.
- Experience in manufacturing, automotive, heavy vehicles or transport equipment will be highly regarded.

What We Offer
- Permanent full-time employment.
- Salary of $70,000 + superannuation, depending on experience.
- Opportunity to work closely with senior management.
- Supportive team environment in an established Australian manufacturing business.
- Chance to contribute to business growth and improve sales processes.

Important: This position is based full time at our Dandenong South manufacturing facility. It is not a hybrid or work-from-home role.

How to Apply

If you have strong sales administration skills, hands-on HubSpot experience and the confidence to generate and follow up sales opportunities, we would love to hear from you.

Please submit your CV and a brief introduction outlining your relevant sales administration, HubSpot and quoting experience through Indeed.

About Us

Austruck X is an Australian manufacturer of commercial truck bodies, trailers and specialised transport equipment. We work with truck dealers, OEMs, transport operators and fleet customers across Australia.

We are seeking a motivated and commercially minded Sales Administration & Outbound Sales Coordinator to support our sales activities, manage customer enquiries, prepare quotations and actively generate new business opportunities.

This is a hands-on role combining sales administration, HubSpot CRM management, quoting, customer service and outbound sales.

Key Responsibilities

- Manage sales administration, customer enquiries and day-to-day sales support.
- Conduct outbound sales calls to prospective and existing customers to generate new business opportunities.
- Prepare, issue and follow up customer quotations using HubSpot.




- Maintain accurate customer records, sales opportunities, deal stages and activities in HubSpot.
- Manage the sales pipeline and ensure all leads and quotations are followed up.
- Assist with job costing, pricing and maintaining appropriate profit margins.
- Liaise with Design, Purchasing and Production to confirm specifications, costs and delivery timelines.
- Process customer orders and ensure accurate handover to production.
- Maintain accurate sales documentation and provide regular sales activity updates.
- Build and maintain strong relationships with customers, dealers and suppliers.

About You
- Hands-on HubSpot CRM experience is essential.
- Previous experience in sales administration, sales coordination or a similar role.
- Confident making outbound sales calls and following up sales opportunities.
- Experience preparing customer quotations and managing orders.
- Good numerical skills and commercial awareness.
- Solid Microsoft Office skills, particularly Excel.
- Excellent written and verbal communication skills.
- Strong organisational skills, attention to detail and ability to multitask.
- A proactive attitude with a focus on customer service and sales results.
- Experience in manufacturing, automotive, heavy vehicles or transport equipment will be highly regarded.

What We Offer
- Permanent full time employment.
- Salary of $70,000–$75,000 + superannuation, depending on experience.
- Opportunity to work closely with senior management.
- Supportive team environment in an established Australian manufacturing business.
- Opportunity to contribute to business growth and improve sales processes.

Important: This position is based full time at our Dandenong South manufacturing facility. It is not a hybrid or work-from-home role.

How to Apply

If you have strong sales administration skills, hands-on HubSpot experience and the confidence to generate and follow up sales opportunities, we would love to hear from you.

Please submit your CV and a brief introduction outlining your relevant sales administration, HubSpot and quoting experience through Indeed.

Pay: $70,000.00 – $75,000.00 per year

Work Location: In person

📌 Sales Administration (Dandenong)
🏢 Austruck X
📍 Dandenong