St John's Lutheran Primary School is seeking a highly organised and enthusiastic Student Services Officer (Events) to play a key role in coordinating school events, supporting student services, and fostering positive connections with students, families and staff.

Why Join St John's?

At St John's, you will be part of a supportive and collaborative team where relationships, service and community are highly valued. This rewarding role provides the chance to make a meaningful contribution to the life of the school while enjoying the benefits of a term-time position, including school holiday periods to spend with family, travel or pursue personal interests.

About the Role

As one of the first points of contact for students, families, staff and visitors, you will help create a welcoming and supportive environment while ensuring the smooth operation of school events, programs and daily administration. You will play a key role in coordinating school celebrations, community events, awards programs and family engagement activities, while also supporting the day-to-day functions of the Administration Office, including medication and first aid support.

Employment Details

- Term-Time Position
- 37.5 hours per week
- Monday to Friday, 7.45am-3.45pm

Occasional attendance at school events, functions and meetings outside normal working hours will be required. Approved additional hours will be compensated through overtime payment or time in lieu (TOIL) in consultation with the Principal.

Key Responsibilities

Student Services & Administration

- Provide exceptional customer service to students, families, visitors and staff.
- Support student attendance, wellbeing processes and student first aid/medication.
- Maintain records, calendars and administrative systems.
- Assist with office administration and general operational support.

Event Coordination & Administration
- Coordinate and support a broad range of school events, activities and functions.
- Manage event bookings, logistics, catering and venue arrangements.
- Prepare event communications and promotional materials.




- Liaise with staff, families and external providers.
- Monitor permissions and event responses through school systems.
- Support events from planning and preparation through to completion.

School Programs & Community Engagement
- Coordinate weekly student awards processes.
- Prepare student birthday certificates.
- Coordinate Coffee & Connect and other family engagement activities.
- Support communications relating to school programs, celebrations and events.

Skills, Experience & Attributes The successful applicant will demonstrate:

- Excellent organisational and time management skills.
- Strong attention to detail and the ability to manage multiple priorities.
- Highly developed customer service and interpersonal skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Outlook, Word and Excel.
- Experience using Canva or similar graphic design software.
- Confidence in learning and using new software applications, websites and digital systems.
- Ability to work independently and collaboratively within a team.
- Professionalism, discretion and confidentiality.
- Current First Aid certification (or willingness to obtain)
- Current Blue Card (or willingness to obtain)
- A willingness to contribute positively to the life of the school.

Desirable Qualifications & Experience

- Previous experience in school administration or similar fast-paced environment
- Event coordination or event management experience
- Relevant qualifications in business administration, office administration, event management or similar
- An understanding of Lutheran education or independent school environments





SELECTION CRITERIA SC1 Evidence of active involvement in a Christian denomination and/or a demonstrated willingness and ability to support the Christian ethos of the School, including its worship and devotional life.

SC2 Demonstrated experience in administration, customer service, event coordination or a similar role, including strong organisational skills, attention to detail, and the ability to manage competing priorities and meet deadlines.

SC3 Demonstrated written, verbal and interpersonal communication skills, including the ability to build positive and professional relationships with students, families, colleagues, visitors and the wider school community.

SC4 Demonstrated proficiency in Microsoft Office applications, including Outlook, Word and Excel, together with experience using Canva or similar software, and the ability to quickly learn and effectively use new software applications, websites and digital systems.

SC5 Demonstrated professionalism, initiative and discretion, including the ability to work independently and collaboratively, maintain confidentiality, and contribute positively to a team-focused school environment.

Applications

Applications should include

- Cover Letter
- Written application addressing the Selection Criteria (maximum 1 page).
- Copy of CV outlining qualifications, relevant skills and experience
- Three contact referees (2 professional and 1 personal).

Applications should be addressed to:

Mrs Jocelyn Bakker

Principal

St John's Lutheran Primary School

ONLY SHORLISTED CANDIDATES WILL BE CONTACTED

Please note, interviews may be scheduled prior to the closing date with the possibility of the position being filled prior to the closing date.

St John's Lutheran Primary School is committed to providing a safe and supportive environment for all children and young people. The successful applicant will be required to hold, or be eligible to obtain, a current Blue Card and comply with the school's child protection and safeguarding requirements.

📌 Student Services Officer (Events) (Bundaberg Central)
🏢 St John'S Lutheran Primary School - Bundaberg
📍 Bundaberg Central