Job Info

Location: GILLES PLAINS, SA

Salary: $60,001 - $80,000

Job Type: Permanent position | Full time position

Job Description

KAYA Facilities Management Business Address: 3/595 North East Road, Gilles Plains SA 5086 Position Title: Full-time Office Manager Annual Salary: A$ 79,500 + Superannuation Introduction: The Office Manager is responsible for the efficient administration and coordination of business operations across the company. The role supports the delivery of integrated facility services, including commercial cleaning, grounds maintenance, building maintenance, and project services, by overseeing office administration, compliance records, customer service, human resources administration, and operational support functions. We are looking for an experienced & forward-thinking full-time Office Manager for an immediate start.

Duties: Administration & Office Operations

- Manage the day-to-day administration of the business.
- Develop and maintain efficient office systems, procedures, and records.
- Coordinate incoming correspondence, phone calls, emails, and client enquiries.
- Prepare business reports, presentations, policies, and company documents.
- Maintain confidential company and employee records.

Operational Support

- Provide administrative support to management and operational teams.
- Coordinate scheduling and documentation for facility services contracts.
- Assist with workforce planning, staff rosters, and resource allocation.
- Monitor service delivery documentation and ensure records are completed accurately.
- Support project coordination and contract administration activities.

Human Resources Administration

- Maintain employee personnel files and onboarding documentation.
- Coordinate recruitment administration, employment contracts, inductions, and training records.
- Monitor visa, licence, certification, and compliance documentation where applicable.
- Assist management with staff communications and employee engagement initiatives.





Finance & Procurement Support

- Process supplier invoices and purchase orders.
- Assist with accounts receivable and accounts payable administration.
- Maintain office budgets and monitor operational expenditure.
- Coordinate procurement of office supplies, equipment, uniforms, and consumables.
- Liaise with external accountants, suppliers, and service providers as required.

Client & Stakeholder Management

- Act as a primary point of contact for clients, suppliers, subcontractors, and stakeholders.
- Maintain professional relationships with customers and support contract reporting requirements.
- Assist in the preparation of tenders, service proposals, and contract documentation.
- Coordinate client meetings and maintain accurate records of communication.

Compliance & Quality Management

- Maintain company compliance registers and documentation.
- Support compliance with workplace health and safety, quality assurance, and environmental management systems.
- Ensure company policies, procedures, licences, and certifications remain current.
- Assist with audits and regulatory reporting requirements.

Skills and Experience: Essential

- Diploma-level qualification or equivalent experience in Business Administration, Management, or a related field.
- Minimum of four years' experience in an office administration or management role.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Solid attention to detail and problem-solving capability.

Desirable

- Knowledge of payroll, procurement, and contract administration processes.
- Experience using business management and scheduling software.
- Knowledge in construction industry

How to apply: Applications open on 20 October 2026 and close on 19 November 2026. Please send your CV to ****@businessnest.com.au. Please include the job role title in your email.

📌 Full-time Office Manager (Gilles Plains)
🏢 Business Nest
📍 Gilles Plains