JOB TITLE: Associate Producer

LOCATION: Sydney

REPORTS TO: Project Lead

JOB TYPE: Full-time (hybrid, three days in office and two days work from home)

IN BRIEF

As Associate Producer, you will contribute to the team’s management and production output in delivering the client’s brief. You will take ownership of small projects, and collaborate on project planning, ideation and execution processes.

You are a self-starter and have strong interpersonal and project management skills. You will be passionate about delivering results and producing premium experiences while balancing flexibility, creativity and attention to detail. You will collaborate with digital, content, live and registration (Integrated Production), strategy and creative teams to contribute to optimal workflow while being on time and budget.

RESPONSIBILITIES

● Support the project lead in managing end-to-end processes from project planning, execution and reconciliation.

● Deliver accurate and timely project administration including; reporting, timelines and tasking, purchase orders, vendor set-ups, reconciling and budget administration, venue research, Workbook management and compliance with internal processes and procedures.

● Coordinate and manage on-site logistics of couriers, suppliers and vendors according to project requirements and run sheets.

● Contribute to the management of client relationships through timely, concise and constructive written and verbal communication, presentations and meetings

● Engage creative and production experts to meet client objectives with best-in-class production solutions, supporting cross-departmental collaboration.

● Build and nurture relationships with vendors and 3rd party suppliers across all categories, ensuring quality and cost efficiency while driving value.

● Monitoring risk management through the identification, communication and escalation to mitigate negative outcomes





● Input into the creative development of projects with the Integrated Production team, creative, content and strategy teams and any external 3rd party suppliers as required and ensure delivery output meets quality and brand guidelines

● Contribute to regular WIP meetings with internal/external teams and clients to enable effective project planning.

MARKERS OF SUCCESS

● Resilience

● Attention to detail

● Project management

PROFESSIONAL EXPERIENCE

Capabilities & Experience

● Minimum three (3) years of event experience in the B2B industry, or corporate environment

● Solid understanding of creative, project and event management concepts

● Knowledge of suppliers and an ability to foster positive relations

● Highly skilled with Google Workspace, and relevant design and project management programs

● An effective communicator who is honest, transparent and constructive in all interactions

● A keen creative eye, with an ability to input into the creative process

● A decisive mind and a process-driven approach

● Excellent attention to detail and accuracy

● First-rate customer service skills

● Collaborative and willing to get hands dirty

GPJ’S VALUES

Our values underpin how we show up each and every day. What do they mean and how do they influence our daily interactions at GPJ?

● BRAVERY - Having the courage to push ourselves out of our comfort zone. Being bold. Breaking barriers. Acts of bravery can be big and small. It's these brave choices to think big and take well-considered risks that will help us push forward as an agency.

● COLLABORATION - The old adage is true, we are stronger together. Collaboration - with our colleagues, partners and clients - undeniably leads to better outcomes because embracing fresh and diverse perspectives elevates the work we do.

● EMPOWERMENT - Being proactive, driven and adopting an entrepreneurial spirit. Owning our decisions (as well as our mistakes). This growth mindset will set us up for success.

📌 Associate Producer (Sydney)
🏢 George P Johnson Australia u0026 New Zealand
📍 Sydney