Office Manager – Y&S; Accounting

Location: Perth, Western Australia (coordinating across national operations)

Employment Type: Full-time

Salary: AUD $79,500 per annum + superannuation

Working Hours: Monday to Friday, 9:30 am – 5:30 pm

Y&S; Accounting is a professional accounting and taxation firm with offices located in Melbourne, Sydney, Adelaide, Brisbane and Perth. We pride ourselves on providing professional, efficient and high-quality services and advice to our clients across all areas of accounting and taxation.

We are seeking a full-time Office Manager to coordinate and oversee the administrative and operational functions of our Perth office, while supporting consistent administrative systems and procedures across our national operations.

Key Responsibilities:
The Office Manager is responsible for coordinating and overseeing the administrative andoperational functions of Y&S; Accounting's Perth office, while supporting consistent administrativesystems and procedures across the firm's offices in Sydney, Melbourne, Brisbane and Adelaide. Therole coordinates office resources and administrative workflows, liaises with the Director, accountantsand administrative personnel across the firm, and supports the efficient delivery of the firm'saccounting and taxation services. The position also contributes to the ongoing development of thePerth office and the implementation and improvement of administrative procedures across Y&SAccounting;'s national operations.

MAIN DUTIES

- Coordinate the day-to-day administrative and operational functions of the Perth office, including office procedures, administrative systems, workflow priorities and operational requirements, while supporting consistent administrative practices across Y&S; Accounting's national operations.

- Coordinate the ongoing development of the Perth office, following its establishment as a new Y&S; Accounting location, including the implementation and improvement of office procedures, administrative systems, client administration processes and operational requirements.

- Coordinate the activities of administrative and accounting personnel across Y&S; Accounting's offices in relation to administrative workflows, office procedures and operational requirements,



providing guidance on internal systems and processes and facilitating consistent administrative practices across the firm's national operations.

- Coordinate client onboarding and related workflows, including the collection and organisation of client information, follow-up of outstanding documentation and monitoring of administrative deadlines.

- Coordinate and monitor administrative workflows associated with the firm's accounting and taxation services, including BAS, IAS, income tax returns, payroll-related matters, and ASIC requirements, ensuring documentation and administrative requirements are progressed within required timeframes and technical matters are referred to the appropriate accounting professional.

- Manage and maintain office records and administrative information systems, ensuring information is accurate, appropriately organised, confidential and accessible to authorised staff.

- Coordinate office resources, facilities, equipment, supplies and external service providers, addressing day-to-day operational requirements to support the productive functioning of the Perth office and other office operations as required.

- Ensure administrative activities within the Perth office are carried out in accordance with Y&S; Accounting's internal procedures, confidentiality requirements and applicable workplace health and safety requirements, and coordinate the reporting and resolution of administrative or workplace issues when required.

- Coordinate and participate in seminars, networking events and client engagement activities, including planning, scheduling, communications and logistics, supporting the continued development of the Perth office and Y&S; Accounting's broader operations.

- Exercise independent judgement in routine administrative and operational matters within delegated authority,



resolving day-to-day office issues and referring significant accounting, taxation, financial, staffing or business matters to the Director or appropriate professional.

SKILLS & EXPERIENCE

Qualifications:
Minimum AQF Diploma, Advanced Diploma or Associate Degree in Business, Management, Accounting, Administration or a related field

Experience:

- Minimum 1 year of relevant experience in office administration, office management or a similar administrative coordination role.

- Previous experience coordinating administrative workflows, office procedures and working collaboratively with administrative and professional staff.

- Experience within a professional services environment, preferably accounting, taxation, finance or a related industry, will be highly regarded.

Skills:

- Strong organizational and time-management skills with the ability to coordinate multiple priorities and deadlines.

- Well-developed interpersonal and communication skills.

- Strong knowledge of office administration, record management and client documentation procedures.

- Ability to develop, implement and improve administrative systems and office procedures.

- Ability to coordinate administrative operations and workflows across multiple office locations.

- Sound understanding of accounting and taxation administrative processes, with the ability to coordinate workflows and documentation within a professional accounting environment.

- Ability to work independently, exercise sound judgement and resolve day-to-day administrative and operational matters.

- Strong attention to detail and ability to maintain accurate and confidential client and business records.

- Proficiency in Xero and Microsoft Office, with the ability to use cloud-based accounting and business management systems to support administrative and operational workflows.

- Ability to coordinate meetings, seminars, networking activities and client events.

- Strong verbal and written communication skills in English.

- Spanish language skills to support communication with Spanish-speaking clients are highly regarded

How to Apply

Interested candidates are invited to submit their CV through SEEK, outlining their relevant qualifications and skilled experience.

📌 Office Manager (Perth)
🏢 YS Accounting
📍 Perth