Practice Manager – Specialist Obs/Gyn Practice

Specialist private practice – 4 days a week – Tuesday - Friday

Our client a specialist O&G; Surgeon is seeking an experienced Specialist Rooms Practice Manager to take ownership of the day-to-day operations of their practice.

The doctor is passionate about providing individualised women's healthcare and you will play an important role in creating the workplace that allows patients to feel supported, cared for and listened to from the moment they call the practice.

The Role
As Practice Manager, you will oversee the day-to-day performance of the practice, with responsibility for people management, operational workflows, financial administration and continuous improvement.

Your responsibilities will include:

- Practice operations: Managing daily operations and ensuring the practice runs efficiently and consistently.
- Maintaining the doctor’s diary and assisting to ensure the weeks run smoothly between appointments, theatre lists and in hospital visits.
- Surgical coordination: Managing theatre bookings, surgical lists and specialist appointment scheduling.
- Financial administration: Overseeing medical billing, invoicing, patient accounts and aged debt.
- Systems and processes: Reviewing and improving workflows, practice policies and operational systems.
- Patient experience: Supporting an empathetic, patient-centred approach that recognises the individual needs and circumstances of women accessing specialist care.




- Clinical and operational liaison: Working closely with the surgeon to resolve operational challenges and support the effective delivery of patient care.
- Managing a part time receptionist

About You
You are an experienced Practice Manager who has worked within private surgical rooms. You can confidently balance the practical demands of running a specialist practice, while providing a patient centred approach to day to day operations.

You understand the importance of efficient surgical workflows. You are organised, commercially aware and proactive in identifying opportunities to improve the way a practice operates.

You will bring:

- At least 3 years' experience as a Practice Manager within private rooms
- Demonstrated experience leading and managing staff
- Strong working knowledge of MBS item numbers, theatre bookings and surgical billing/eclipse.
- Experience improving practice systems, operational processes and workflows.
- Excellent communication, organisational and leadership skills.
- A high level of attention to detail and a practical, solutions-focused approach.
- Experience Xestro practice management software.

In return you will be working with a delightful doctor who values this working relationship within her practice and believes the role holds full autonomy.
Potential for some WFH hours, paid onsite parking and competitive salary are on offer for the right candidate.

📌 Medical Secretary/Practice Manager (East Melbourne)
🏢 OMNIA Clinical Talent
📍 East Melbourne