About the role

Reporting to the Head of Asset Management and the Sales & Leasing Manager, you will run the daily Sales Trust and the Rent Trust charging, lease and database administration in Cirrus8 (C8), keeping every transaction accurate, reconciled and audit-ready.

KEY RESPONSIBILITIES

Sales Trust – Sales & Leasing

- Daily EFT receipting and daily bank reconciliation

- Receipting sale and lease deposits

- Settlements, deposit disbursals and refunds

- Commission and reimbursement transfers to the General Account

- Accounts payable via Billcue – marketing and courier invoices

Rent Trust – Asset Management

- Monthly tenant tax invoices, one-off charges, chargebacks and adjustments

- Outgoings budgets and reconciliation charges

- Lease loads, renewals, rent reviews (Fixed / % / CPI) and vacates

- New managements, owners, tenants and buildings in C8

- Creditor payments, facilities payments and owner-paid invoice records

- Owner and tenant invoice / statement queries

- Retail and lease bond lodgements, claims and closures

Month end & compliance

- EOM rollovers and reports for all trust accounts

- Liaise with our external auditor for the annual trust audit

- Maintain clean,



duplicate-free C8 records and train backup staff

ABOUT YOU

Essential

- 2+ years’ real estate trust accounting experience (commercial or residential)

- Sound knowledge of NSW trust accounting requirements under the Property and Stock Agents Act 2002

- Exceptional accuracy, organisation and confidentiality

- Robust Excel and Microsoft 365 skills

- Confident communicator with owners, tenants, agents and auditors

Highly regarded

- Cirrus8 experience

- Commercial property knowledge – outgoings, recoveries and rent reviews

- Billcue or similar AP workflow software

About us

CPG (Commercial Property Group) is a leading commercial real estate agency in Bankstown, servicing Southwest Sydney and greater metropolitan Sydney across Sales, Leasing and Asset Management. We are seeking a detail-driven Trust Account & CRM Administrator to join our close-knit team.

Benefits

- Monday to Friday – No Weekends

- Full Cirrus8 training and documented procedures

- Supportive, experienced team and direct access to senior management

📌 Trust Account & CRM (Cirrus8) Administrator (Bankstown)
🏢 Commercial Property Group
📍 Bankstown