Bookkeeper & Finance Operations Coordinator
We are seeking an experienced and highly accurate Bookkeeper & Finance Operations Coordinator to take ownership of day-to-day bookkeeping, finance administration and recurring billing within a Managed Services Provider (MSP) setting. This is a hands‐on bookkeeping role first, supported by commercial and operational administration. The successful candidate will maintain clean and current financial records, complete reconciliations, manage payables and receivables, support payroll and ensure customer, supplier and subscription billing is accurate and complete.
Key responsibilities
Maintain accurate and up-to-date financial records in Xero/HALO
Enter supplier bills and allocate each transaction to the correct account, customer, project or cost centre
Complete bank, credit card, Stripe and payment-platform reconciliations accurately and within agreed timeframes
Investigate and resolve unreconciled transactions, duplicated entries, incorrect allocations and variances
Process software, licensing, hardware, cloud, telco and general supplier invoices
Raise and issue accurate customer invoices for recurring managed services, cloud and Microsoft subscriptions, telco services, projects,



hardware and ad‐hoc work
Prepare and process payroll accurately and on time
Reconcile Microsoft, cloud, telco, distributor and other recurring supplier charges against customer billing
About you
Demonstrated bookkeeping experience, including bank reconciliations, accounts payable, accounts receivable and general ledger maintenance
Current and practical Xero experience in a commercial environment
Experience processing payroll and maintaining accurate payroll records
A strong record of accuracy, attention to detail and completing time‐sensitive financial tasks
Ability to identify discrepancies and follow them through to resolution
Confidence communicating with customers, suppliers, accountants and internal team members
Ability to work independently, prioritise recurring deadlines and ask questions promptly when information is unclear
Australian bookkeeping experience and familiarity with GST/BAS record preparation
Microsoft Excel: confident use of formulas, reconciliations, filtering and data checks
Microsoft 365: Outlook, Teams, Word and SharePoint
#J-*****-Ljbffr

📌 Bookkeeper & Finance Operations Coordinator (Melbourne)
🏢 Iconic I.T Solutions
📍 Melbourne