Contract Administrator
Location: Karratha WA 6714
Employment Type: Full-Time
Salary: AUD $70,000-$90,000 per annum

Our Client
Our client, Norwest Group, is a Western Australian company providing civil construction, transport, mining, logistics, and infrastructure services across the Pilbara and regional Western Australia. With a focus on safe, efficient, and reliable project delivery, Norwest Group undertakes a range of operational and construction activities requiring effective contract management, subcontractor coordination, and commercial administration.

Norwest Group is seeking a detail-oriented and organised Contract Administrator to join its team in Karratha, WA. The successful candidate will support the administration of project contracts, monitor contractual obligations, coordinate documentation, and work closely with project teams to help ensure projects are delivered in accordance with agreed scopes, budgets, and schedules.

About the Role
The Contract Administrator will be responsible for coordinating and managing the administrative and contractual requirements of civil construction, transport, and infrastructure projects. Working closely with project managers, site supervisors, subcontractors, suppliers, and clients, the role will involve preparing and reviewing contracts, tracking project variations, monitoring contractual milestones, and maintaining accurate commercial records.
The successful candidate will help identify contractual risks, resolve documentation issues, support procurement activities, and ensure contract-related matters are handled efficiently throughout the project lifecycle.

Key Responsibilities

- Prepare, review, and administer contracts, subcontract agreements, purchase orders, and other contractual documents associated with civil construction, transport, and infrastructure projects.
- Monitor contractual terms, project milestones, deliverables, and compliance requirements to ensure obligations are fulfilled within agreed timeframes.
- Coordinate the preparation, assessment, and processing of contract variations, scope changes, and extension-of-time requests,



ensuring appropriate supporting documentation and approvals are obtained.
- Liaise with project managers, site supervisors, subcontractors, suppliers, and clients to clarify contractual requirements, resolve documentation issues, and support the timely delivery of project activities.
- Maintain accurate and up-to-date contract registers, project files, correspondence, variation records, progress claims, and other commercial documentation.
- Review subcontractor and supplier claims, invoices, work orders, and supporting records against contractual terms and completed work, referring discrepancies for clarification or approval.
- Assist in monitoring project costs, contractual commitments, payment schedules, and budget variations to support financial control and effective project administration.
- Track contractor and subcontractor performance against agreed scopes of work, project schedules, quality requirements, and contractual obligations, escalating issues to management where necessary.
- Prepare contract status reports, progress updates, variation summaries, and other documentation required by project managers and senior management.
- Identify potential contractual risks, project delays, scope disputes, and non-compliance issues, and coordinate appropriate follow-up actions with relevant stakeholders.
- Assist with tendering and procurement activities, including preparing requests for quotations, coordinating supplier submissions, and maintaining procurement documentation.
- Ensure contract documents are properly reviewed, approved, distributed, and stored in accordance with company procedures and recordkeeping requirements.
- Assist project teams with documentation for project handovers, practical completion,



final accounts, and contract close-out.
- Collect and analyse project information relating to contract performance, variations, costs, and delivery milestones to support reporting and management decision-making.
- Coordinate contract-related meetings, prepare supporting documentation, record decisions, and follow up on outstanding actions.
- Provide project managers and senior management with relevant information on contractual matters requiring attention, supporting timely and informed decisions.
- Support compliance with applicable contractual requirements, company policies, and relevant standards governing Norwest Group's construction and operational activities.

Essential Requirements

- A relevant qualification in Contract Management, Construction Management, Business Administration, Project Management, or a related discipline.
- Demonstrated experience in contract administration, preferably within civil construction, infrastructure, mining services, transport, or a similar project-based workplace.
- Understanding of contract administration processes, subcontract agreements, procurement documentation, and project variations.
- Experience maintaining contractual records, reviewing documentation, preparing reports, and coordinating with multiple project stakeholders.
- Ability to interpret contract terms, scopes of work, project schedules, and commercial documentation.
- Strong organisational and time-management skills, with the ability to manage competing priorities and meet deadlines.
- Excellent written and verbal communication skills, including the ability to liaise professionally with project managers, subcontractors, suppliers, and clients.
- Strong attention to detail and analytical skills when reviewing contractual documents, claims, invoices, and project records.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Ability to work independently and contribute effectively to a multidisciplinary project team.
- Current Australian Driver's Licence or the ability to obtain one.

📌 Contract Administrator (Karratha)
🏢 MW Employment Solutions
📍 Karratha