Contracts Administrator
AAG Infrastructure
Condell Park NSW, with project site visits as required
$80,000 - $90,000 plus super

We are looking for a Contracts Administrator to coordinate the commercial and documentary aspects of project contracts while project managers and engineers retain responsibility for technical delivery and site operations. Contract execution, settlements and commitments outside delegated authority will require management approval.

Key duties and responsibilities

- Review client contracts, subcontract agreements, scopes of work, specifications and schedules of rates to identify contractual obligations, payment terms, milestones and potential commercial risks.
- Prepare and coordinate contract and subcontract documentation, including schedules, agreed exclusions, deliverables and supporting records, for management review and approval.
- Maintain contract registers and monitor deadlines for notices, claims, variations, extensions of time, insurance renewals and other contractual requirements.
- Liaise with project managers and site supervisors to identify changes to the agreed scope, including additional excavation, altered service routes, unforeseen ground conditions, reinstatement requirements and changes to traffic management arrangements.
- Prepare and submit variation requests with supporting quotations, quantities, site records and correspondence, and track their assessment and approval.
- Compile progress claims by checking completed work against contract milestones, agreed rates,



measured quantities and approved variations.
- Review subcontractor payment claims and supplier invoices against agreed terms, purchase orders and verified work completed, and recommend payments for approval.
- Obtain and compare subcontractor and supplier quotations, clarify scope and commercial terms, and assist management with negotiations.
- Monitor contract expenditure, committed costs, outstanding variations, retention amounts and payment status, and report discrepancies or emerging risks to management.
- Coordinate contractual correspondence and assist project managers in responding to queries, scope disagreements, delayed approvals and payment issues.
- Maintain organised records of executed agreements, instructions, approvals, site evidence, claims and contractual correspondence.
- Coordinate contract completion and close-out documentation, including outstanding claims, defects records, warranties, handover requirements and retention release requests.

Relevant skills and experience

- Experience administering contracts in civil construction, utilities, infrastructure or a comparable project workplace.
- Ability to interpret scopes of work, specifications, schedules of rates and contractual payment requirements.
- Experience preparing variations, progress claims and subcontract documentation.
- Strong numerical, recordkeeping, communication and negotiation skills.
- Ability to manage contractual deadlines across multiple projects and work effectively with both site and office teams.

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