About the role

An exciting opportunity exists for a motivated and highly organised Function & Events Coordinator to join our team at Rossdale Golf Club, Aspendale. This is a hands-on role for someone who loves hospitality, enjoys dealing with people and knows how to turn an enquiry into a successful event. You'll be responsible for managing function enquiries and bookings from the initial conversation right through to the event, while actively helping us grow function revenue. You'll be the main point of contact for members, guests, wedding couples, corporate clients and local businesses.

Key responsibilities

- Manage all incoming function and event enquiries

- Respond to enquiries quickly and professionally via phone, email and online enquiry platforms

- Convert enquiries into confirmed bookings and actively follow up potential current events and golf days

- Conduct venue viewings and meetings with prospective clients

- Work with customers to plan functions including food, beverage, room setup and event requirements

- Prepare function proposals, packages and booking information

- Maintain function calendars, deposits and booking details

- Communicate all event requirements clearly with venue managers, golf teams, kitchen teams and staff

- Ensure functions are properly handed over to the venue operations team prior to the event

- Follow up customers after functions and encourage repeat business

- Build relationships with local businesses, sporting clubs, community groups and organisations

- Proactively identify opportunities to increase function and event revenue

- Assist in developing and promoting function packages, including birthdays, engagements, corporate events, corporate golf days, Christmas parties, sporting club functions and other celebrations





- Keep function information across websites and online platforms accurate and up to date

- Assist with social media and marketing content relating to functions and events

- Track enquiries, conversions and function revenue and report on results

About you

- Experience in events, functions, hospitality and sales, preferably within a hospitality venue or membership-based organisation

- Confidence conducting venue inspections, client meetings and guiding clients through event planning requirements

- Strong administration skills, including bookings, invoicing, client records, run sheets and floor plans

- Experience coordinating suppliers, menus, styling, entertainment and other event logistics

- Excellent communication, organisation and attention to detail, with the ability to manage multiple events and deadlines

- Proficiency in Microsoft Office and Canva, with the ability to learn booking, POS and event management systems

- Experience with social media to promote events and club facilities

- A current RSA certificate or willingness to obtain one

- A proactive, commercially minded approach, with the initiative to generate enquiries, develop relationships and identify new business opportunities

- Ability to manage multiple functions and enquiries at the same time

Benefits

- Be part of a welcoming golf club community and play a key role in its success

- Work in a varied role that combines sales, events and administration

- Receive training and professional development support

- Flexible working arrangements where required

- Opportunity to take ownership of and grow our functions business

How to apply

Please send your resume and a brief cover letter outlining your relevant experience to ••••@rossdalegolf.com.au by 31st October 2026

📌 Functions, Events and Sales Coordinator (Aspendale)
🏢 Rossdale Golf Club
📍 Aspendale