The primary purpose of this role is to operate and oversee the provision of reception services, greet and direct visitors to the appropriate personnel and departments, and oversee the kitchen, storage/archive facilities, and general office space and supplies. The role ensures the facilities are well presented and maintained at all times to project the organisation's image, and supports the Front of House Team Leader and Facilities & Procurement Manager A&NZ; where required. This is a cross-functional position involving a range of important administrative and office coordination tasks, with interaction across the public, key stakeholders, and all employees within Chubb.

Responsibilities

Manage reception and front of house duties, including greeting visitors, answering calls and emails, and maintaining a professional office environment.

Support office operations by coordinating supplies, boardroom bookings, catering, mail, events, recent starter packs, and maintenance checks.

Assist with facilities administration, including WHS documentation, contractor follow-up, invoice processing, and ad hoc support to the team.

Experience

At least 12 months’ experience in a similar role within a multi-site or multi-office business.





Strong communication skills with the ability to work professionally with staff, management, and internal/external clients.

Experience working in a corporate environment with good time management, attention to detail, and Microsoft Office skills.

About us

Chubb is a world leader in insurance. With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. As an underwriting company, we assess, assume and manage risk with insight and discipline. We service and pay our claims fairly and promptly. The company is also defined by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength and local operations globally. Parent company Chubb Limited is listed on the New York Stock Exchange (NYSE: CB) and is a component of the S&P; 500 index. Chubb maintains executive offices in Zurich, New York, London, Paris and other locations, and employs approximately 40,000 people worldwide.

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📌 Office Coordinator (12 Month Contract) (Sydney)
🏢 Chubb Insurance
📍 Sydney