Home Health Rehab is a team of dedicated mobile physiotherapists and occupational therapists delivering high-quality care across Geelong, Surf Coast and the Bellarine. We’re passionate about helping people recover, adapt and thrive in the comfort of their own homes.

We’re looking for a friendly, organised and proactive administrator to join our team 3 days per week (ideally Monday, Thursday and Friday), working 9am–5pm . This is a work-from-home role, initially offered on a casual basis.

Flexibility – work from home with no commuting

Impact – play an important role in helping our clients access quality care

Support – work alongside a friendly, collaborative team of experienced physios and OTs, plus monthly team dinners

Development – contribute ideas, improve systems and help shape the way our growing business operates

What You’ll Do

Process incoming referrals and enter client information into our clinical software

Allocate referrals to practitioners based on location, availability and caseload

Manage incoming emails, correspondence and client documentation

Complete daily invoicing and assist with general administrative tasks

Answer phone calls and respond to client, family and referrer enquiries in a friendly and skilled manner

Act as a key point of contact for Home Health Rehab, resolving day-to-day enquiries and escalating issues when needed

Coordinate staff compliance records and assist with administrative requirements

Monitor stock and coordinate ordering





Help develop and improve administrative systems and processes to support our growing team

Maintain clear workflows and handovers to ensure tasks are communicated effectively and can be picked up seamlessly by other team members

What We’re Looking For

Previous administrative experience, ideally within the health sector

Strong organisational, time-management and problem-solving skills

Excellent attention to detail and a commitment to accuracy when managing referrals, client records, invoicing and documentation

Excellent communication and customer service skills, with a confident and professional telephone manner

Ability to manage competing priorities, multitask and work efficiently

Ability to create and maintain clear workflow processes and handovers, ensuring continuity and effective communication across the team

Initiative and a proactive approach to identifying opportunities for improvement

Ability to work independently with minimal supervision while contributing to a team

A reliable computer, phone and internet connection, with a suitable home working environment

Experience using clinical practice software, particularly Cliniko

Experience using accounting software, particularly Xero

Familiarity with Geelong, Surf Coast and Bellarine Peninsula suburbs

Why Join Us?

Work from home

Three days per week, ideally Monday, Thursday and Friday (9am–5pm)

Supportive, experienced team culture

Monthly team social events

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📌 Allied Health Administrator (Geelong)
🏢 Home Health Rehab
📍 Geelong