Vigilant Sentinel Security is seeking an experienced and organised Office Manager to oversee and coordinate the company's administrative operations. The successful applicant will be responsible for managing office procedures, coordinating administrative personnel, maintaining business records and supporting financial administration, employee documentation, client contracts and regulatory compliance processes.

Working closely with the Director and security operations team, the Office Manager will ensure that administrative systems and processes support the effective delivery of the company's security services.

Benefits

- Competitive salary of $75,000–$85,000 plus superannuation.
- Full-time employment with career development opportunities.
- Opportunity to lead office administration and business operations.
- Collaborative work environment with direct access to company leadership.
- Professional growth in security operations, compliance and business management.

Vigilant Sentinel Pty Ltd

Vigilant Sentinel Security is seeking an experienced and organised Office Manager to oversee and coordinate the company's administrative operations. The successful applicant will be responsible for managing office procedures, coordinating administrative personnel, maintaining business records and supporting financial administration, employee documentation, client contracts and regulatory compliance processes.

Working closely with the Director and security operations team, the Office Manager will ensure that administrative systems and processes support the effective delivery of the company's security services.

Benefits

- Competitive salary of $75,000–$85,000 plus superannuation.
- Full time employment with career development opportunities.
- Opportunity to lead office administration and business operations.
- Collaborative work environment with direct access to company leadership.
- Professional growth in security operations, compliance and business management.

Task & responsibilities

- Plan, organise and coordinate the company's administrative operations to support the effective delivery of corporate security, event security,



mobile patrol and access control services.
- Establish and maintain administrative procedures, office systems and recordkeeping processes to improve operational efficiency and ensure consistency across business activities.
- Coordinate the preparation, review and maintenance of client contracts, service agreements, security service schedules, quotations, invoices and other business documentation.
- Oversee general office administration, including correspondence, document management, filing systems, telephone enquiries and communication with clients, employees, suppliers and external service providers.
- Coordinate administrative arrangements for security personnel, including maintaining employee records, monitoring licence and qualification documentation, recording availability and assisting with staff deployment and rostering arrangements.
- Monitor the validity and renewal dates of relevant security licences, employee credentials, insurance policies, business registrations and other compliance documents, and coordinate timely renewals where required.
- Manage accounts payable and receivable, monitor outstanding invoices, coordinate payment processing, maintain financial records and liaise with external accountants regarding BAS preparation and financial reporting.
- Prepare administrative reports, operational summaries, expenditure reports and management information to assist the director in monitoring business performance and planning resources.
- Coordinate the preparation of client proposals, service agreements and supporting documentation for new security contracts and business opportunities.
- Liaise with clients, property managers, and business representatives to coordinate service requirements,



maintain accurate client records and facilitate the resolution of administrative issues.
- Monitor office supplies, equipment, software subscriptions and other business resources, arrange procurement where necessary and maintain appropriate records of expenditure.
- Coordinate administrative support for incident reports, client complaints, service issues and operational documentation, ensuring records are maintained and referred to management for appropriate action.
- Supervise administrative staff, allocate office tasks, monitor work quality and ensure administrative activities are completed accurately and within required timeframes.
- Review existing administrative workflows and recommend improvements to document control, communication procedures, resource utilisation and internal reporting.
- Ensure the company's administrative practices comply with applicable workplace, privacy, recordkeeping and business regulatory requirements, and maintain appropriate documentation for management review.

Qualification & experience

- A minimum of a bachelor’s degree in business or a related field.
- At least one year of work experience as an Office Manager.
- Demonstrated ability to coordinate administrative operations, maintain business records and manage office procedures.
- Strong organisational, communication, leadership and problem-solving skills.
- Proficiency in office applications, accounting systems and document management software.
- Ability to manage competing priorities, maintain confidentiality and work effectively with management, employees, clients and external service providers.

About Company

Vigilant Sentinel Security provides professional security services to businesses, organisations, commercial properties and events. Our services include corporate and commercial security, event security, mobile patrols and access control. We are committed to delivering reliable security solutions supported by effective administration, organised business processes and professional client service.

This job is posted from Workinitiatives platform.

Work Type: Full time

Salary: $75000-85000

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📌 Office Manager (Melbourne)
🏢 Vigilant Sentinel
📍 Melbourne