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Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world.

We are purpose-built for our clients’ most complex work - across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry.

Our open, merit-based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.

We remain as determined as ever to be the best it’s possible to be.

About the role

As the Executive Assistant to the General Counsel, you are a key part of Gilbert + Tobin’s compliance, legal and risk function. Operating in a fast-paced and agile setting, due to growth, this role is varied and will see you:

- Assist with legal, risk and compliance issues that affect the firm
- Assist with the internal conflict clearing process and the resolution of any identified conflicts
- Manage the establishment and maintenance of Information Barriers, collaborating with in-house lawyers and other stakeholders as needed
- Assist with the firm’s securities trading clearance process
- Provide training on policies and procedures
- Monitor and update multiple firm registers
- Support on a variety of risk and compliance issues and key projects and initiatives
- Provide support to the General Counsel and assist with ad hoc admin duties as and when required.

About you
We’re looking for someone who is keen to learn and to be involved in a broad range of activities and tasks and who is a great team player.
In addition, you will have:

- Previous administration experience,



within a legal environment or in professional services is preferred
- A very high level of attention to detail and strong communication and project management skills
- Strong computer literacy with the ability to learn new systems quickly
- A passion for process improvement
- Strong interpersonal, collaboration and team working skills
- A strong client service ethic and the ability to build relationships with stakeholders
- The ability to manage confidential information with discretion
- The ability to work autonomously, manage multiple tasks and stakeholders with the confidence to ask for assistance when needed.

What we offer you

Gilbert + Tobin offers a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks’ paid parental leave, additional annual leave, a subsidised café, subsidised gym membership, end-of-trip facilities, exclusive retail discounts, social events and much more. You can view our full list of benefits here: gtlaw.com.au/careers/benefits .

Our offices are based in beautiful sunlit open spaces with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.

Additional Information

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.

We currently have an exciting opportunity for an experienced legal secretary to join our market-leading Financial Services team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis.

In this pivotal role, you will provide high quality administrative and secretarial support to one partner and a small team of lawyers. You will also work collaboratively with other PAs across the group to provide additional ad‑hoc support to other partners when needed.

This team is highly collaborative with other members of the broader team and with other practice groups nationally. They actively promote a warm,



positive and supportive team culture that thrives on face to face and human collaboration.

Key Responsibilities

In this varied role, you will:

- Provide high-level secretarial and administrative support.
- Take charge of diary management, including organizing client meetings and facilitating travel arrangements.
- Actively manage phones, email, electronic diaries and voicemails.
- Manage the billing process and accounts on a monthly basis, including client reporting requirements.
- Inbox management and proactively prompt authors where required.
- File and matter management, including the opening and closing of matters.
- Undertake conflict searches on the firm's database and prepare conflict emails with efficiency.
- Manage practice expenses, reporting and financial hygiene.
- Administer quality and risk responsibilities for the Practice, ensuring compliance at the highest level.

Skills & Experience

To be successful in this role, you will have:

- Minimum 5 years’ experience in a legal secretarial role supporting Partners or C-level executives.
- A proactive mindset - the ability to jump in, take initiative, and actively contribute to the smooth operation of the practice.
- A positive, friendly, solutions and team-focused mindset.
- Excellent written and verbal communication skills.
- A flexible and collaborative approach to working with different stakeholders and their unique styles.
- An organized, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines.
- Experience with billing processes, including using Aderant / CMS or similar financial software.
- Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Why Join Clayton Utz?

At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions. When you join us, you’ll enjoy:

- World-class infrastructure and resources to keep your skills sharp and ahead of the curve, includingleading AI platforms , Harvey and Claude.
- A focus onhealth and wellbeing, withinitiatives to support your physical and mental health, includinglifestyleandgymmembershipdiscounts via our partnership with AIA Vitality.
- Up to26 weeks’ paid parental leave , with flexibility over two years, plus paid superannuation.
- The option topurchase up to 4 weeks of additional leave annually.

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📌 General Counsel (Sydney)
🏢 The SELL Life
📍 Sydney