Employment Type - Temporary Part Time

Hours per fortnight - 40

Job Category - Administration - Administration Assistant

Req Id - 9897

- Exciting opportunity to be part of a New Eating Disorder day Program
- Work within the Mental health directorate in a multidisciplinary team
- Part time Temporary role | 40 Hours per fortnight | Contract until June 2027

About the role

Barwon Health’s Mental Health, Drugs & Alcohol Services provide care and support to people living with major mental illness and/or alcohol and drug issues across the Geelong region. Our teams work from a number of community and inpatient locations, and our administration staff play a key part in making sure every consumer receives a courteous, productive and welcoming service.

In this role, you’ll be part of our Eating Disorder Day Program team, providing reception and administrative support that helps the program run smoothly for consumers, their families and the clinical team. You’ll often be the first point of contact for people attending the program, so a warm, calm and respectful approach is essential. If you take pride in being organised, enjoy being part of a close-knit multidisciplinary team and want your work to make a real difference, this is a great opportunity to contribute to a specialist service within a large public health organisation.

Key Responsibilities

- Provide reception, secretarial and administrative support, including answering phones, welcoming consumers, managing appointments and diaries, and preparing correspondence
- Accurately maintain client information and enter data into clinical and administrative systems such as TCM, BOSSnet, Rapid and IPM, including supporting MBS billing
- Manage patient information securely and in line with the Health Records Act,



Barwon Health policies and privacy requirements

What We Are Looking For

You’ll be an organised and professional administrator who communicates courteously with consumers, families and staff and treats patient information with care and confidentiality.

- Year 12 or equivalent, plus a Certificate or higher in Secretarial and/or Business Studies
- Excellent keyboard skills and confidence using office systems and equipment

It would be great if you also have experience in a human services setting, familiarity with medical terminology and knowledge of databases such as TCM, BOSSnet, Rapid or IPM (training is provided).

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

- Excellent working conditions and a strong sense of job satisfaction
- A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
- Extensive professional development opportunities
- Attractive salary packaging benefits
- Living expenses capped at $9,010
- Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click Here

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds,



faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional information

If you need adjustments to participate in the recruitment process, please contact us at [email protected]

All appointments are subject to:

- Satisfactory Police Record Check
- Immunisation Status Clearance
- Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.

Contact person: Kanwaljeet Singh, Team Leader. MHDAS Administration Remote Sites team

Email: [email protected]

Phone: (03) 4215 2428

Application closing date: Thursday 29, October 2026

Internal applicants

If you are currently employed at Barwon Health, please ensure you sign in via the Employee Login on the external Careers Page or access the Careers Page through the intranet before applying.

Shortlisting may commence prior to the closing date - early applications are encouraged.

📌 Administration Assistant, Eating Disorder Service, Day Program (Newtown)
🏢 Barwon South West
📍 Newtown