Legal Administrative Assistant

4001 Central Plaza Cedar Pacific Investment Management Pty

Posted 1 day ago

Job Description

Legal Administrative Assistant

- Remuneration based on experience.

The Company

Since commencing operations in 2015 Cedar Pacific has established its reputation as a leading Investment Manager. Cedar Pacific has a proven track record in developing and managing assets in the Living Sector such as Purpose-Built Student Accommodation (PBSA) and has recently announced a partnership for an ESG-focused Build-to-Rent Program. Cedar Pacific is committed to sustainable development practices and excellence in construction which has facilitated our diversification to the wider Living Sector. We pride ourselves on fostering a collaborative and dynamic work environment where employees are encouraged to grow both personally and professionally. Cedar Pacific strives to be an employer of choice.

The Role

We are seeking a highly organised office administrator who can work independently to join our investment management business. This person will have a focus on supporting the Legal and Compliance Manager, but the role will encompass office administration duties across all facets of the business.

Key Responsibilities

- preparing various business documents
- maintaining legal files and correspondence
- complete all necessary regulatory filings including to ASIC, APRA and ACNC
- physical and electronic filing
- updating contract and compliance registers
- supporting corporate meetings and other commercial processes to meet our compliance needs
- facilitating annual staff compliance training and training registers
- maintaining office supplies, WPHS needs and office maintenance
- supporting the ad hoc needs of our executives
- oversee some online portals that support the running of the office.

The Candidate

You will have the following:

- Proven experience in administration roles
- Currently completing study in law (or something relevant) or experience in a previous legal role is advantageous but not necessary
- Proficiency in MS Office including experience in email and diary management and demonstrate the ability to build and maintain strong working relationships with stakeholders from all levels of an organisation.
- Be self-motivated with a desire to learn new systems, a strong work ethic, and demonstrate the ability to effectively deal with sensitive and confidential issues.
- Excellent organisational skills, attention to detail, and the ability to multitask effectively.
- Excellent verbal and written communication skills to liaise effectively with internal and external stakeholders.
- Capability to work autonomously and take a proactive approach to resolve potential issues.

Benefits

- Attractive remuneration package including the opportunity for a discretionary bonus.
- Potential to WFH 1 day per week following probation period.
- Study leave and assistance following the probation period.
- Generous Parental Leave Policy including superannuation payments.
- Health and Well-Being Initiatives
- Continuous training and development opportunities

The recruitment process will be a series of interviews.



Applicants with Australian working rights need only apply.

Please note, that if you are successful in securing a role, you will be subject to police and bankruptcy checks as part of our standard recruitment process.

Legal Administrative Assistant

We are seeking an ambitious Legal Administrative Assistant to join their Brisbane team.

Job Description

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join their team in Brisbane. The ideal candidate will provide essential administrative support to our legal department, ensuring smooth operations and efficient workflow.

Key Responsibilities

- Document Management: Prepare, scan, and file legal documents, ensuring accuracy and confidentiality.
- Calendar Management: Coordinate attorneys' schedules, book appointments, and manage travel arrangements.
- Research: Conduct legal research using various databases and resources.
- Communication: Handle incoming and outgoing calls, emails, and correspondence professionally.
- Database Management: Maintain and update client and case information in our legal database.
- Billing: Assist in the preparation and processing of legal invoices.
- Administrative Support: Provide general administrative tasks, such as photocopying, scanning, and filing.

Qualifications

- Ideal for a current law student able to commit to full time employment.
- Previous experience in a legal administrative role preferred.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- Supportive and collaborative work environment.

HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.

In Australia, we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members.

Description

The Role

This role offers the opportunity to work closely with senior legal professionals on complex and high-profile matters. You will play a key role in supporting billing, matter administration, time recording, and client engagement, while also contributing to the smooth day-to-day operations of the team and office including supporting with an office wide move and set up.

A significant portion of the role involves billing, so confidence working with numbers,



strong attention to detail, and familiarity with billing systems are essential. You’ll also collaborate regularly with our Revenue Controller to ensure accurate and timely billing processes.

This is a fast-paced and rewarding role suited to someone who thrives on structure, enjoys working collaboratively with senior members of the team, and takes pride in delivering high-quality support.

Key Responsibilities

Billing & Financial Administration

- Prepare and manage complex billing processes using Elite 3E.
- Coordinate a structured billing review cycle involving lawyers and partners, ensuring accuracy and timely finalisation.
- Monitor and follow up on bill distribution post-completion.
- Conduct ongoing review of time entry narrations throughout the month.

Matter & Document Management

- Oversee matter opening and compliance procedures.
- Manage document filing and bundling for court proceedings.
- Prepare transcripts and maintain accurate filing of emails and documents using iManage.
- Support document organisation for partners and occasionally the broader team.

Time Recording Support

- Accurately record time entries for partners, including daily review of calendars and emails to draft narrations.

Email & Diary Management

- Monitor and manage partner inboxes, particularly court-related correspondence.
- Coordinate diary appointments, meetings, and court schedules.
- Ensure partners and associates are well-prepared and informed for all engagements.

Client & Business Development Support

- Organise client-facing events such as lunches, coffees, and boardroom presentations.
- Assist with logistics and presentation materials for larger events.
- Provide support during busy periods such as year-end and holiday seasons.

Team Coordination & Support

- Participate in frequent team meetings to stay aligned with priorities and updates.
- Liaise with paralegals regarding office attendance and task allocation.
- Supporting with the growth of the office and ensuring adequate support for the fee earning population.

Skills And Experiences

About you

We are looking for a capable Legal Assistant who will ideally bring:

- aroundthree years' experience in a legal assistant role.
- Robust billing experience, including handling complex and high-volume bills with accuracy and attention to detail.
- The ability to work proactively and autonomously, while also contributing to team goals.
- Excellent organisational skills, with the ability to manage competing priorities and meet deadlines.
- Advanced document management skills, including bundling, transcript preparation, and electronic filing systems.
- Proficiency in time recording and diary management, with a proactive approach to supporting partner schedules and inboxes.
- Strong communication and interpersonal skills, with the ability to liaise confidently with individuals on all levels.
- A customer service mindset, with experience in coordinating client meetings and presentations considered a plus.
- A preference for being present in the office to provide hands‑on support and foster team connection.
- A collaborative

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📌 Legal Administrative Assistant (Brisbane)
🏢 Cedar Pacific
📍 Brisbane