Department: Planning and Regulation

Reports to: Manager Planning and Regulation

Salary Range: $74,512 - $86,595 per annum + superannuation

Be the Backbone of Our Planning Team!

Are you an organised, customer-focused administration professional who thrives in a fast-paced, service-focused environment where no two days are quite the same? Do you enjoy working with people, solving problems and making sure the details are right?

We’re looking for a proactive Planning Administration Officer to play a vital role in keeping our Planning and Regulation team running smoothly. You’ll be the central point of coordination for a wide range of planning and certification applications, providing essential administrative support to our planners and certifiers while helping residents, builders, developers and other stakeholders navigate the planning and development process. This is an opportunity to take ownership of key processes, build strong working relationships and make a tangible contribution to the delivery of Council services.

At the heart of this role is the administration of the NSW Planning Portal and the coordination of applications from lodgement through to determination and approval. You’ll receive and check Development Applications, Complying Development Certificates, Construction Certificates, Occupation Certificates and Section 68 Local Government Approvals, ensuring documentation is complete, fees are quoted and paid, referrals are distributed, correspondence is recorded and approvals are processed accurately. You’ll prepare routine correspondence, register private certifier applications, coordinate inspections, liaise with applicants and builders, and ensure plans and supporting documents are correctly uploaded and maintained. You’ll also contribute to monthly reporting, advertising requirements, website and form updates, property records and statutory levy and contribution reporting. With legislated timeframes and compliance requirements to meet, your attention to detail, sound judgement and ability to prioritise competing demands will be essential.

This is not just a data entry role. You’ll be the glue that connects the team, helping planners, certifiers, customers and other stakeholders stay informed and keep applications moving. You’ll need to be confident communicating with a diverse range of people, including customers who may be frustrated or dissatisfied, and able to respond with professionalism, empathy and resilience. When a process hits a roadblock, you’ll take a practical, solutions-focused approach to resolving issues, following up outstanding information and helping the team stay on track. You’ll enjoy working within established procedures while recognising that every application and customer interaction brings something different.

If you take pride in getting things done, communicating clearly, maintaining accurate records and delivering great service—even when things get busy—you’ll be well suited to this role.

To succeed, you’ll bring a Certificate III in a relevant field and/or extensive administration experience, along with advanced word processing skills, excellent written and verbal communication, strong organisational and time management abilities,



and experience with filing and records management. Experience in local government planning and strong working knowledge of the NSW Planning Portal is highly desirable. Just as importantly, you’ll be reliable, motivated, adaptable and committed to providing courteous, respectful service to the community. You’ll understand the importance of confidentiality, process compliance, and getting the details right the first time. A current Class C driver licence is also required.

If you’re ready to bring your initiative, people skills and eye for detail to a role where your contribution keeps an entire team moving, we’d love to hear from you.

Please click here to view the position description.

This position is located in the beautiful town of Coonabarabran, known as the Astronomy Capital of Australia, which is midway between Melbourne and Brisbane and is known for its beautiful landscape and stunning night skies. The town has medical services, excellent schools, a variety of sporting and social clubs and a thriving tourism Industry. With the nearby Warrumbungle National Park, which is also Australia’s first Dark Sky Park, there is plenty to do and explore whether you’re looking for adventure or relaxation.

Selection criteria include:

- Certificate III in relevant field and/or extensive administration experience
- Strong word processing skills
- Excellent negotiation and interpersonal skills
- Excellent oral and written communication skills
- Excellent organisational skills, time management and be achievement orientated
- Experience in filing and knowledge of records management.
- Class “C” drivers licence

It's a plus if you have previous experience in Local Government planning (2years + would be great!) with strong knowledge and experience in the NSW Planning Portal.

Why join Warrumbungle Shire Council

Warrumbungle Shire Council offers more than just a job — we provide the opportunity to build a stable, long-term career while enjoying genuine work-life balance, strong team support, and a rewarding regional lifestyle.

As part of Council, you’ll join a workplace that values professionalism, safety, collaboration, and continuous development, while supporting the essential services and infrastructure that keep our communities thriving.

Council offers a wide range of employee perks designed to support your wellbeing, career growth, and lifestyle, including:

- Long service leave available after 5 years
- Flexible monthly RDO
- Paid parental and concurrent parental leave
- Generous leave provisions
- Opportunities to purchase additional leave or access deferred leave arrangements
- Ongoing training, mentoring, and professional development opportunities
- Access to thousands of free online learning courses
- Weekly pay cycle
- Salary packaging options to help maximise your take-home pay




- Employee Assistance Program (EAP) available to employees and immediate family members
- Health and wellbeing initiatives including flu vaccinations, hearing tests and skin cancer checks
- PPE and/or a generous uniform allowance provided, depending on the role

Warrumbungle Shire is strategically positioned on the Newell Highway, a short drive from Tamworth, Mudgee and Dubbo, and just over 3 hours from Newcastle, making Warrumbungle Shire a great place to live and work. Covering an area of more than 12,000km², and with a population of nearly 10,000, Warrumbungle Shire Council is one of the larger Local Government Areas in Central West NSW, home to the townships of Coonabarabran, Coolah, Dunedoo, Binnaway, Baradine and Mendooran.

With a rich history and stunning landscapes including spectacular mountain ranges, waterfalls, ancient sandstone caves, gorges, and beautiful plains, our scenic location amongst friendly country communities provides an ideal setting for those looking to balance a country lifestyle and career.
At Warrumbungle Shire Council we offer a broad variety of jobs with a range of benefits and career development opportunities within Local Government. The guiding principles of honesty, integrity, fairness and compassion form the spirit of the team along with respect, transparency, passion, trust and opportunity is how Warrumbungle Shire Council strengthens its working environment to deliver on the aspirations of our community.

Council is proud to be an equal opportunity and child safe employer with a commitment to our staff, and our vision is Excellence in Local Government.

How to apply

Please provide sufficient detail in your answers to the questions as this information is used to assess your suitability for interview.

- Scroll down and complete the fields below. Note: Fields marked with a red asterisk* are mandatory.

- Click ‘Next’

- Attach your resume, covering letter and copies of your qualifications

- Click ‘Next’

- Review your application and click ‘Confirm’ to submit your completed application

You will receive an email acknowledgement to confirm receipt of your application. You will receive email notifications regarding the status of your application. It is important that you regularly check your email to ensure you do not miss any notifications from Council. It is also recommended that you check your spam or junk folder and consider adding [email protected] to your email address book to ensure you do not miss any correspondence in regard to your application.

Council's normal practice is to appoint at the entry salary for the grade. A higher commencing salary may be approved where an applicant can demonstrate significant directly relevant qualifications, skills and experience.

Applications close at 11.00 pm Sunday 8 November 2026.

Interviews are expected to be held 16 November 2026. The final date will be confirmed with preferred candidates after applications have closed and shortlisting has been completed.

For enquiries, please contact Human Resources on 6849 2000.

Applicants should note that Criminal History Checks, as well as alcohol and drug testing, are conditions of employment.

📌 Planning Administration Officer (Coonabarabran)
🏢 Warrumbungle Shire Council
📍 Coonabarabran