Job description
Agency Department of Health Work unit Medical Records
Job title Medical Records Manager Designation Administrative Officer 6
Job type Full time Duration Ongoing
Salary $102,505 - $ $114,282 Location Darwin
Position number 716 RTF 358784 Closing 01/11/2026
Contact Officer Donald Mackie, Acting Director Medical Services on 08 8922 8871 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=358784

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Primary objective
The Medical Records Manager has responsibility for managing medical records in accordance with relevant legislation and Australian
Standards at Royal Darwin and Palmerston Hospitals.
Key duties and responsibilities
1. Manage all aspects of record keeping in accordance with relevant legislation and Australian Standards.
2. Manage human and financial resources with emphasis on recruitment, training and budget management.
3.



Undertake audits of information created and stored within RDH and PRH to enhance high-quality standards of medical records

information.
4. Develop procedures for the distribution and storage of records, including the incorporation of new information technologies into the

hospital.
5. Create and maintain databases for the control and retrieval of information.
6. Participate in the management of records retention and disposal program, complying with archiving protocols to ensure records are

kept and disposed of or archived according to policy and legislative requirements.
7. Develop and implement internal policies and procedures for handling health information in accordance with professional ethics,

hospital requirements in accordance with the Freedom of Information Act.
8. Support the Medical Record Unit’s participation in the RDH and PRH safety and quality program.
9. Develop disaster plans to make sure that the organisation has the necessary information to continue functioning in the event of a

major disaster.
Selection criteria
Essential
1. Extensive knowledge and experience in medical records management and associated Australian Standards and legislation.
2.



Demonstrated ability to manage and support staff in a complex work environment, including effective leadership and communication

skills.
3. Robust attention to detail and ability to cross match information for record management.
4. Proven ability to manage a budget in accordance with procurement and financial principles
5. Demonstrated high level ability to manage staffing resources complying with allocations and appropriate employment legislation.
6. Proven ability to achieve high-quality performance outcomes in a medical record management service, including the ability to conduct

regular medical record audits.
7. Demonstrated negotiation and problem-solving skills and the ability to implement change.
8. Extensive knowledge in IT systems including hospital base systems.
9. High level communication, interpersonal and networking skills with an ability to interact effectively with people of diverse cultures.
Desirable
1. Knowledge of medical terminology.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and
criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For
immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or
body substances), check with contact person for requirements.

📌 Medical Records Manager (Darwin)
🏢 Department Of Health
📍 Darwin