This is a fast-paced role centred around complex, ever-changing calendar management, requiring someone highly responsive, organised and collaborative.
Support senior leaders within a highly regarded investment firm.
High level of autonomy, trust and responsibility.
Work in a fast-paced, high-performance workplace | No two days are the same.

The Prospect

Join a highly regarded investment firm as an Executive Assistant supporting a Managing Director and their high-performing team. This is a rapid-paced, high-intensity EA role where complex calendar management is at the heart of the position. You will be managing diaries that are constantly changing, shifting priorities and last-minute requests. You will thrive in this setting if you are highly responsive, calm under pressure and naturally one step ahead. This is not a role for someone who needs every day to look the same.

The Responsibility
Manage complex and constantly changing calendars
Navigate last-minute changes, competing priorities and diary conflicts with confidence
Work closely with VPs and Associates to coordinate meetings and team requirements
Coordinate domestic and international travel, including changes and detailed itineraries




Anticipate priorities and proactively manage your executives' time
Coordinate internal and external meetings with senior stakeholders
Prepare executives for meetings and ensure all logistics are organised
Manage correspondence, follow-ups and general administrative requirements
Act as a trusted and highly discreet point of support to your executives.

The Expertise
Proven EA experience supporting senior executives in a fast-paced environment
Exceptional calendar management skills and confidence managing constantly shifting diaries
Highly organised, proactive and able to reprioritise quickly
Calm, solutions-focused and comfortable working with urgency
Strong communication and stakeholder management skills
Excellent attention to detail and sound judgement
Discreet and professional, with the ability to manage confidential information
Naturally responsive and willing to go the extra mile when required
While there is no expectation to work outside standard hours, being comfortable with occasional out-of-hours responsiveness is advantageous
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📌 Executive Assistant Investment Firm Sydney
🏢 Assistant Sydney
📍 Sydney