Are you bright, bubbly, energetic and love being the person who makes everyone feel welcome the moment they walk through the door? Do you speak exceptional English and are well‑spoken in Arabic? If so — we want you as the face of our company.

Ace is looking for a qualified, warm and highly organised Reception & Office Administrator to join our Guildford head office. This role is perfect for someone who thrives in a rapid‑paced setting, enjoys helping people, and takes pride in creating a polished, welcoming atmosphere.

You’ll be the first point of contact for clients, visitors, partners and employees — and your presence will set the tone for the entire business.

Front‑of‑House Reception
Greet clients, visitors and staff with warmth, confidence and professionalism
Manage incoming calls, enquiries and messages
Maintain a tidy, organised and welcoming reception, kitchen and meeting rooms
Handle mail, deliveries, PO Box collections and office supply ordering
Assist with bank and RMS errands when required
Manage printed books, reorders and distribution

Office Administration
Photocopying, scanning, binding and document management
Maintain registers, master files,



induction folders and site folders
Assist with onboarding paperwork and employee forms
Support accounts payable and general office operations
Assist with company housing setup and administrative tasks
Keep phone lists, USI registers and training records up to date

Executive Assistant Support
Assist with immigration documentation, form preparation and signature coordination
Manage WhatsApp groups and communication channels
Support visa holders with Medicare, TFN, BUPA, licences and residency documentation
Maintain organisation charts and sponsorship records
Assist with Workbench implementation

What We’re Looking For
Bright, bubbly, energetic personality
Exceptional English and well‑spoken Arabic (essential)
Professional presentation and strong interpersonal skills
Highly organised, detail‑focused and able to juggle multiple tasks
Confident using computers, printers and Microsoft Office
A friendly, approachable manner and a genuine love for helping people
Ability to work independently and as part of a supportive team

📌 Receptionist Granville (Australia)
🏢 ACE Civil
📍 Australia