Kazz & Co Pty Ltd is a leading professional disability services firm based in Bendigo, Victoria, and has been established in response to local community demand for quality disability support services. Through the relationships we build with our participants, their families and carers, and the practical assistance we offer, we help people to experience their best self and enjoy an active and engaged life.
We pride ourselves on providing exceptional service and support to our diverse client base. With a strong focus on innovation and continuous improvement, we are committed to creating a dynamic and rewarding workplace for our employees.
About the role:
We are seeking a proactive, organised and dynamic Administration Assistant to join our team. This role is crucial in supporting the smooth running of our growing busy office and ensuring our team's and participant's schedules and rosters are effectively and pro-actively managed.
Your priority will be proactive, efficient rostering and scheduling for our team of support workers and staff. You will manage the day to day office administration to keep the organisation running efficiently. You will provide a range of administrative support functions to support the delivery of core day-to-day and project activities across all areas of the business.
We are ideally seeking someone available for a full time role, but are open to applications for part time if you could be available around 30hrs per week.
Key responsibilities:
Manage the evolving roster and schedule of our various Support Workers, team members and participants. The roster is the backbone of our business and its management of this is top priority as it ensures we can continue to deliver top level supports.
Provide high level administrative assistance to the Director and Management team,



including effective diary management and the handling of sensitive and confidential correspondence and information
Manage mailboxes and act as the first point of contact for phone enquiries, directing enquiries to the appropriate contact
Management of our fleet of company cars, ensuring proper maintenance, registrations and operational roster of vehicle assignments
Develop and maintain records for staff and participants and ensure privacy and confidentiality obligations are met
Prepare presentations, agendas and minutes, and coordinating meetings, events or team functions
Maintaining and updating internal data and NDIS compliance monitoring
Handling a range of ad-hoc tasks as required
About you:
Scheduling and rostering experience in a fast-paced setting
Prior experience with Shiftcare is highly desirable but not essential
Ability to work under pressure, be self motivated, forward thinking, and take initiative to complete tasks independently
Extensive experience in an administrative, scheduling, or office management role, preferably within a professional services environment
Excellent organisational and time management skills, with the ability to prioritise and multitask effectively
Strong communication and interpersonal skills, with a friendly and professional manner
Proficiency in using Microsoft Office suite, particularly Outlook, Excel, and Word
A keen eye for detail and the ability to work autonomously to a high standard
Prior experience within the NDIS space is highly advantageous but not required
At Kazz & Co Pty Ltd, we value our employees and strive to create a supportive and flexible work environment. In addition to a competitive salary, we offer a range of benefits, including:
Generous personal leave entitlements
Hybrid work model (once past your probationary period)
Opportunities for career development and career advancement
Team social events and celebrations
A friendly and collaborative work culture
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📌 Administration Assistant (Bendigo)
🏢 Kazz
📍 Bendigo