Payroll Specialist
**** Tullamarine Essendon Football Club
Posted 1 day ago
Job Description
The Essendon Football Club – "The Bombers" – are a professional sporting organisation in the Australian Football League, home to several teams, including AFL, AFLW, VFL, VFLW and Wheelchair Football programs. But we're more than the game. At Essendon, unity binds us. We firmly believe that our strength comes from standing together as One Club, embracing our rich diversity, and uniting around a shared purpose. Our passion fuels every kick, every play, and every decision.
The essence of the Essendon legacy is deeply woven into the fabric of the Australian sporting calendar, through significant events such as the ANZAC Day and Dreamtime clashes, underscoring our commemoration and connection to national identity. Our heritage sets us apart, shaping our ethos and inspiring our journey. We strive to be better every day, pushing the boundaries and relentlessly pursuing excellence. But amidst the intensity of competition, respect remains paramount. We care about our impact on others, whether it's our teammates, opponents, or our community. When we 'Don the Sash', we do so with unity, passion, excellence, and respect guiding our every move, Always Striving toward our next triumph on the premiership stage.
PURPOSE OF ROLE
The Payroll Specialist is responsible for processing end-to-end payroll functions on a weekly, and monthly basis which includes general payroll administrative tasks as required including; data entry, accurate and timely processing of all employee entitlements, compliance with relevant laws and regulations, addressing employee inquiries related to payroll matters and reporting of information to external authorities (including government bodies & AFL). Ownership of all Payroll month end reporting and Balance Sheet Recs.
This role is 4 days per week (2-3 days in the office). If required, can be 3 days per week role for the right candidate.
KEY ACCOUNTABILITIES
Payroll Processing
Process of assigned pays which includes online timesheets, attendance records, deductions and other relevant data for payroll processing.
Calculate and process payroll accurately, including upload payroll files to the bank, in accordance with established schedules.
In conjunction with People & Culture, input and verify employee data, including new hires, terminations, and changes in employment status, cost centre's in Employment Hero.
Processing and calculating termination payments including ETP and redundancies.
Ensure timely and accurate payment of WorkCover,



PAYG, Payroll tax, Child support, SGC & salary sacrificed super etc.
Balancing and posting general ledgers into finance system
Compliance
Stay updated on relevant federal, state, and local payroll regulations and ensure compliance.
Assist with preparation and submission of payroll tax, Child Support and other statutory requirements.
Record Keeping & Reporting
Maintain up-to-date and accurate data of all payments
Produce reports as required, including superannuation, leave liabilities, general ledger, AFL, management and auditing reporting.
Reconciliation of Balance Sheet Recs
Year end Payroll and Year end Finance close and reporting
Employee Queries
Respond to employee enquiries and concerns regarding payroll matters in a timely and professional manner.
Collaborate with the management and/or People & Culture to address and resolve payroll-related issues.
Where required, liaise with players and player managers regarding payment of bonuses, match payments, ASAs and management fees.
KEY POSITION REQUIREMENTS
Minimum 3 years' experience in end-to-end payroll coordination
Familiarity with payroll software and systems, preferably Employment Hero.
Strong understanding of payroll processes, taxation, and compliance.
Minimum understanding of payroll processes, taxation, and compliance.
Excellent attention to detail and accuracy.
Solid knowledge of relevant laws and regulations.
Strong organisational and time-management skills.
Effective communication and interpersonal abilities.
Discretion and confidentiality when handling sensitive payroll information.
Ability to work as a team and independently with a high level of initiative and autonomy.
Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalised folks tend to only apply when they check every box. So, if you think you have what it takes, but don't necessarily meet every single point above, please still get in touch. We'd love to have a chat and see if you could be a great fit.
We pride ourselves on creating an environment of shared spirit of passion, innovation, and inclusivity.



As an Equal Opportunity employer, we firmly believe that diversity and inclusion is an important part of how we do business. We are united in upholding our Club-wide values and are consistently setting the benchmark both on and off the field as we strive to win our next premiership.
Ideally based in Melbourne, you will play a key role in delivering accurate and timely end-to-end payroll services for our Australian workforce. From payroll processing, reporting and reconciliations through to superannuation administration and compliance activities, you'll help ensure our people are paid correctly and on time, every time.
Working closely with stakeholders across Finance and People & Culture, you will respond to payroll enquiries with professionalism, accuracy and care. You will also contribute to year-end processing and reporting requirements, while supporting payroll improvement initiatives and projects as the business continues to evolve.
About you
You bring 5+ years of experience delivering end-to-end Australian payroll within a medium to large organisation, with a strong understanding of payroll legislation, compliance obligations and payroll best practices. You are confident managing complex payroll scenarios, including parental leave, terminations, salary packaging, leave calculations and superannuation requirements.
Recognised as a trusted source of payroll expertise, you stay current with employment legislation, awards, payroll tax and regulatory changes, proactively expanding your knowledge and sharing insights with others.
You thrive in a fast-paced environment where accuracy, attention to detail and exceptional service are paramount. With robust payroll systems experience and confidence working with reporting and reconciliation processes, you can effectively manage complex payroll activities while ensuring compliance and delivering high-quality outcomes. Experience with Workday and Datapay is not essential, but would be highly regarded as we continue to embed and optimise these platforms across the business.
Above all, you are a collaborative team player who builds strong relationships with stakeholders at all levels. You take pride in supporting employees and leaders, balancing technical expertise with a customer-focused mindset and a passion for continuous improvement. You enjoy being part of a team that makes a tangible difference to people across the business and are committed to delivering a reliable, accurate and professional payroll service.
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