Administration Assistant / Receptionist – 12-Month Parental Leave Cover
We're looking for a switched-on Administration Assistant / Receptionist to cover a 12-month parental leave period in our Dandenong South office. You'll be the first point of contact for our clients and the glue between our sales, estimating and operations teams.
Key responsibilities
Run reception – answer phones, greet visitors, and direct enquiries to the right person
Screen and qualify incoming leads, and capture the details our estimators need
Enter jobs and client details accurately in our job management system (ServiceM8)
Keep job notes and correspondence up to date
Manage compliance paperwork – SWMS, Certificates of Currency, and client portals such as Avetta and Sams4Schools
Liaise with clients, estimating, operations and our factory to keep jobs moving
About you
Confident, friendly phone manner and transparent written communication
Highly organised, with strong attention to detail




Comfortable juggling a busy front desk and a steady flow of admin
Previous reception or office administration experience preferred – construction or trade experience a bonus
ServiceM8 or similar job management software experience is an advantage (training provided)
Reliable, team-minded and keen to get stuck in
Full working rights in Australia
About us
H&B; Fencing & Gates is an established commercial and industrial fencing company delivering projects across Victoria for schools, councils, builders and industrial clients. We're known for quality work, meeting deadlines, and a professional, respectful team.
Full-time, Monday to Friday hours
Full training and a supportive, down-to-earth team
Potential for an ongoing role as the business grows
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📌 Administration Assistant / Receptionist – 12-Month Parental Leave Cover (Melbourne)
🏢 H and B Fencing and Gates
📍 Melbourne