We are seeking an Administration Assistant to support the business through the delivery of administration and support in our Notting Hill, Melbourne office and laboratory operations. Being one of the main points of contact for services enquiries, the Administration Assistant is expected to provide the highest level of customer service to ensure that effective and effective administrative support is provided.
Key responsibilities
Managing and delegating incoming calls, welcoming and assisting clients, managing couriers and mail
Coordinating office supplies and office equipment maintenance
Coordinating events
Act as first point of contact for internal organisational enquiries
Provide administrative support to staff
Arranging travel, accommodation, and flights for staff
Providing project support, including data entry associated with onboarding and maintaining client platforms in the Project Management System and maintaining subcontractor register
Managing staff uniform orders
Assist with fleet management
About you
3+ years' experience in a similar role
Experience with Microsoft Office Word, Excel & Outlook
Advanced organisational and task prioritising skills
Ability to work autonomously and also within a team
Strong team player, with a cooperative, respectful and positive attitude
Effective written and spoken communication skills and the ability to confidently liaise with project teams and clients




Work rights in Australia and valid Australian driving licence
Highly computer literate
About us
GEOTESTA is a specialist Geotechnical and Environmental Engineering consulting firm established in ****, with offices and CMT (Construction Materials Testing) Laboratories in Melbourne and Sydney. With an amazing team of 70+ staff, we are a growing company with a clear vision for success and mission to become one of the leading geotechnical consultancies servicing VIC, NSW, WA and QLD. Our offering includes providing the full suite of professional engineering and environmental services, taking projects from initial concept and planning through design and post construction support to key clients, which include local and state governments and authorities, land developers, builders and contractors, architects and other consultants, with projects expanding across commercial and residential developments.
We stand by our core values
We ensure a workplace that encourages Growth, Flexibility, and Creativity
We are dedicated to the principles of Diversity, Equality, and Inclusion
We provide on-the-job, as well as external professional training opportunities to our staff, along with relevant resources to help them succeed
With safety and efficiency as our highest priorities, we go a step further to support our staff and maximize their potential
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📌 Administration Assistant (Melbourne)
🏢 Geotesta
📍 Melbourne