Wards Electrical and Communications – Kingaroy QLD
Job Title: Scheduling Administrator
Location: Kingaroy, Queensland
Duration: Permanent Full Time
Company: Wards Group - Electrical Contracting and Building Services
About Us
Wards Group is seeking a highly organised, motivated and reliable
Scheduling Administrator
to join our busy team in Kingaroy.
As a well-established electrical and building contracting company, Wards Group proudly delivers quality trade services across the residential, commercial, industrial and mining sectors. We have built our reputation on reliability, professionalism and providing exceptional service to our clients.
As our Scheduling Administrator, you will play an integral role in coordinating daily operations, managing job workflows and ensuring effective communication between clients, tradespeople, subcontractors and our administration team.
This is a diverse and hands‐on position suited to someone who is proactive, detail‐oriented and confident working both independently and as part of a team.
Key Responsibilities
Duties will vary, but the successful applicant will be responsible for the following:
Coordinate incoming enquiries, quotations, work orders and job requests across all services offered by Wards Group.
Schedule and allocate work to tradespeople and subcontractors, ensuring jobs are completed efficiently, accurately and within required timeframes.
Liaise with clients, tradespeople and subcontractors to coordinate works, provide updates and resolve scheduling requirements.
Monitor job budgets and assist in maintaining cost‐effective operations.
Maintain accurate and up‐to‐date client, contractor and job records.
Manage workflow reports,



job updates and invoicing information through client portals.
Monitor job progress and communicate relevant updates to clients and internal teams.
Ensure job cards, work orders and supporting documentation are completed accurately and submitted on time.
Coordinate emergency and priority works within required response timeframes.
Enter, maintain and reconcile job information using Simpro job management software.
Prepare weekly and monthly reports, monitor outstanding jobs and follow up on pending works.
Comply with all Company policies and procedures including a strong focus on maintaining a safe workplace.
Skills & Qualifications
Applicants will be able to demonstrate:
A robust background in performing Office Administration roles
Experience in a role that equally required high levels of flexibility and adaptability to changing demands
A proven strong work ethic with reliability
Excellent planning, organising and time management skills
Excellent communication and phone skills
Experience in providing a high level of team support
Proficient in Microsoft Office ) Word, Excel, Outlook.
The ability to self-manage and perform autonomously
A proven commitment to high standards of workplace health and safety practices
Proven skills in liaising well with Clients, Trades people and Contractors
Ability to work independently and as part of a team.
Experience with accounting or job management software (advantageous).
Experience in the electrical or construction industry.
Working Hours
Full‐time (Monday to Friday), 9 day fortnight.
Will include 12% employer super contribution, 4 weeks annual leave & 2 weeks compassionate leave in this permanent full time role.
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📌 Scheduling Officer (Kingaroy)
🏢 Wards Electrical And Communications
📍 Kingaroy