Gilson Group is looking for a dynamic Administrative Assistant to help keep our operations running seamlessly.
In this role, you'll be at the heart of our workplace, ensuring schedules stay on track, communications flow effortlessly, and every detail is handled with precision. You'll be part of our fast paced but fun go-to team.
We value innovation, teamwork, and dedication. If you're ready to take on a role where your skills make a real impact, we'd love to hear from you.
What you'll be doing:
Using and maintaining detailed project records, documentation, and filing systems
Coordinating the flow of information between the office and sites
Liaising with clients, subcontractors, and suppliers to ensure efficient communication and coordination of works
Handling various administrative tasks such as scheduling, data entry, and order processing
Contributing to the overall smooth running of maintenance requests
Assisting with the preparation of progress reports and other project-related documentation
Providing administrative support to project managers and site supervisors
Key Tasks Involved:
Answering phones and directing queries and providing works co-ordination
Assist in managing all incoming requests via phone and email
Responding to customer queries in a timely manner




Work closely with subcontractors to ensure works are completed to a high standard and in a timely manager.
Ensure accurate and timely documentation of job-related notes
Scheduling with contractors and customer contacts
Ensuring all projects are successfully managed to company and client expectations.
Engage and manage allocation of works to an approved sub-contractor.
Remain as a point of contact for our clients, their customers and sub-contractors.
What we're looking for:
Proven experience as an administrative assistant or similar role
Robust organizational and time management skills with the ability to multitask
Excellent communication and interpersonal skills to liaise with diverse stakeholders
Proficiency in using standard office software
Attention to detail and a commitment to accuracy
Flexibility to adapt to changing priorities and a fast-paced environment
Excellent communication skills and attention to detail
A team player with a proactive, can-do attitude
A great team
Shutdown over Christmas
Work stability
Wages and hours negotiable based on experience
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📌 Business Administraton (Albury)
🏢 Gilson Group
📍 Albury