BGIS Global Integrated Solutions Canada – Melbourne VIC
Permanent
1d ago , from BGIS Global Integrated Solutions Canada
Planned Maintenance Coordinator - South-East Melbourne
Location:
South-East Metropolitan Melbourne, VIC
Company:
BGIS, Community Housing and Property Services
Employment Type:
Permanent Full-Time, On-Site, Core Business Hours
We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present and emerging.
About BGIS
BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across property, infrastructure and essential services.
With significant growth continuing across Victoria, we are creating new opportunities to support a recently acquired client and an important portfolio of residential properties across South-East Melbourne.
Purpose of the Role
BGIS is seeking a Planned Maintenance Coordinator to support the scheduling and coordination of planned maintenance and project works across a community-focused residential portfolio.
Reporting to the Planned Maintenance Manager, you will work closely with Work Supervisors, subcontractors, operational teams and client stakeholders. You will use WorkBuddy to keep planned works organised, allocated and on track.
The ideal candidate will be organised, collaborative and detail focused, with a genuine enjoyment of keeping things running smoothly for others.
Key Responsibilities
Prepare, schedule and allocate planned maintenance and project work orders
Coordinate trade and subcontractor allocations to support timely delivery
Keep accurate work order updates, records and documentation in WorkBuddy




Support Work Supervisors and operational teams throughout each job
Maintain approvals, variations and supporting documents
Follow up subcontractors on outstanding actions
Build positive relationships with subcontractors, teams and client stakeholders
Prepare work-in-progress and operational reports
Raise delays, risks and work order issues with the team
Maintain clear communication records and job history
Education, Experience & Skills
Essential
Experience in administration, scheduling or coordination
Experience preparing and maintaining records and documentation
Experience coordinating multiple work activities and stakeholders
Strong organisation and time management skills
Clear communication and relationship-building skills
Attention to detail and data accuracy
Confidence managing competing priorities
Proficiency in Microsoft Office and work management systems
Year 12 completion or equivalent
Full working rights in Australia
Desirable
Qualification in Business Administration, Customer Service or a related discipline
Experience in facilities management, maintenance, construction or property services
Experience using workforce or work order management systems
Knowledge of planned maintenance delivery processes
Workplace Arrangements
This is a permanent full-time,



on-site position based in South-East Metropolitan Melbourne during core business hours.
You will work alongside a collaborative team to keep planned works moving.
Why Join BGIS?
Join a newly established team supporting an key community housing portfolio, where your work helps keep homes well maintained.
Key Benefits Include:
Meaningful work supporting residential properties and communities
Career development opportunities within a global organisation
A supportive and inclusive team environment
Spot recognition vouchers and a $2,000 employee referral bonus
Access to Flare discounts across retailers, energy providers, utilities and more
Fitness Passport access for you and your family
Employee Assistance Program and wellbeing initiatives
Two paid volunteer days each year
Career opportunities through secondments and internal mobility
Endorsed by WORK180 as an employer of choice for women
Recognised as a Top 101 Workplace for Women in **** by WORK180
As a global leader in facilities management, asset management, project delivery and workplace solutions, BGIS manages over 50,000 client locations worldwide and employs more than 10,000 people globally. We work across some of Australia's most important sectors including Government, Healthcare, Education, Defence, Commercial Property and Critical Environments.
Eligibility
Applicants must have full working rights in Australia.
BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, people with disability and people from culturally diverse backgrounds.
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📌 Planned Maintenance Coordinator (Melbourne)
🏢 BGIS Global Integrated Solutions Canada
📍 Melbourne