Customer Service Operations Process Lead
Customer Service Operations Process Lead
Reports To:
Senior Customer Service Operations Manager
Function:
Retail
Location:
Melbourne
EC Job Classification
Critical Infrastructure role:
No
Approved By:
Approval Date:
*******
*******
Last review date:
*******
Position Description
Position:
Customer Service Operations Process Lead
Reports To:
Senior Customer Service Operations Manager
Function:
Retail
Location:
Melbourne
EC Job Classification
Team Leader/Specialist
Critical Infrastructure role:
No
Approved By:
General Manager Retail
Approval Date:
*******
Position creation date:
*******
Last review date:
*******
Purpose
The Customer Service Operations Process Lead works closely with the Senior Customer Service Operations Manager and has shared accountability for the delivery of the customer service performance of the Pacific Blue Retail business.
Specifically, the role has direct responsibility for the oversight of the external customer service agents, including cost and budget management, setting of KPIs, performance against KPIs, and ensuring that the outsource partner of the business is representing Pacific Blue in the same way as would be expected internally.
The Performance Lead role also has accountability for supporting the onboarding and training of any members of both the local and outsource service team. Further, the role has direct responsibility for recruitment, training and development of outsource partner agents, as well as monitoring the performance and progress of, and supporting any coaching or training that they may deliver themselves, or others to the internal team.
In busy times for the business, the role will also be expected to 'step in' as a senior agent and support the team by taking customer calls directly. It would be expected that this would account for about 20% of the overall time spent in role.
Key Duties and Responsibilities
With the Team Leader, foster and lead a culture of teamwork and high performance across the internal and outsource partner service teams;
Direct oversight,



and management of the performance of the outsource service agents;
KPI setting, embedding and delivery within the outsource service team;
Setting and managing the budget (headcount) with the outsource service partner of Pacific Blue;
Holding external partner to account on performance against KPIs and contractual obligations;
Onboarding of all new Agents – internally and through the partner;
Ongoing training of service Agents – internally and outsource partner;
Setting and ensuring the delivery of the appropriate operating rhythm with the outsource service partner;
Working across the Retail Operations team, ensure the appropriate business communications to outsource service team to ensure knowledge as the local teams;
As required, act as a Senior Agent and take service customer calls;
Deliver the expected Service performance outcomes of Pacific Blue, including but not limited to:
Cost Management
Headcount Management (outsource)
Call volumes
Service levels
Call handling time
Customer service metrics (such as NPS)
Call quality
Ensure that the Company's compliance obligations are actively maintained, managed and kept up to date with focus on the compliance obligations allocated to the position title as identified in the Company's Register of Compliance Obligations
Challenges
Managing conflicting priorities
Requirements to manage through influence - and across different, remote locations
Needing to work cross functionally, with a strong ability to influence
Required to effectively balance the delivery of service and support to customers ensuring high quality, maintaining compliant operations and meeting the expected outcomes of the business
Working in a small team,



but with the need to recruit support from elsewhere in the business as required
Judgments
Ability to engage stakeholders in the development and delivery of service outcomes
Required to effectively balance the delivery of service and support to customers ensuring high quality, maintaining compliant operations and meeting the expected outcomes of the business
Ability to resolve a range of customer related issues
Understanding of the energy retail customer lifecycle
Ability to manage the balance between business, customer and employee needs
Knowledge, experience (including qualification) and skill
Knowledge and Experience
Minimum 3 years working in Retail energy
3 years+ experience in as a Process or Performance Leader or similar role
Demonstrated experience working in, Contact Centre service teams;
Willing to accept responsibility, foster accountability and lead by example
Demonstrated experience in developing and implementing customer facing strategies and processes.
Experience in managing service level agreements with external suppliers.
Demonstrated ability to work constructively and collaboratively with internal teams/functions and have a sound understanding of customer service performance management
Track record of performance against leadership and customer service related KPIs
Campaign delivery expertise, including tactical and strategic execution of operational activities within all market segments
Knowledge of regulatory reporting requirements
Skills
Demonstrated ability to work in an agile and agile business culture
Strong effective self and time management skills
Exceptional verbal, written and interpersonal communication skills
Leadership through influence
Managing external partners
Problem solving
Planning & Project Management
Report writing
Commercial acumen
Risk assessment and mitigation
Excellent stakeholder engagement, and ability to manage via influence
Ability to think laterally and analytically through complex issues and apply learned knowledge
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