Position Overview
We're looking for proactive and highly organised Service Schedulers to join our Service team.
In this key role, you'll perform scheduling and administrative activities related to preventative maintenance, across our national service teams.
This role is focused on maximising efficiencies in order to satisfy our contractual obligations for our clients.
This is a full-time office based role out of our Hallam office, Monday to Friday, span of hours 7.30 am 5.00 pm.
What you will do
Ensure all Planned Maintenance work orders are scheduled, assigned, and monitored within required timeframes.
Monitor open and overdue work orders, investigate delays, and ensure timely completion or escalation.
Manage rescheduling due to absenteeism and communicate changes to relevant stakeholders.
Coordinate with agents and subcontractors to confirm ETAs and ensure jobs are completed by month-end.
Prioritise national and Tier 1 accounts, ensuring purchase orders (POs) are obtained and contractual commitments are met.
Collaborate with Service Managers, Facilities Managers (FMs), and the Reactive Team to support smooth operations.
Use PM dashboards and reporting tools to monitor performance and identify improvement opportunities.
Manage incoming calls from support teams relating to Planned Maintenance.
Prepare and provide reports as required.
Comply with applicable laws, regulations, company policies, procedures, and the Code of Conduct.
What we require
Prior experience in scheduling or coordination within a service related industry.
High degree of customer service with the ability to manage incoming calls and respond to customer queries in a professional manner.
Capacity to analyse, prioritise and escape where required.
Ability to deal with competing priorities.
Advanced computer literacy,



ideally with service software (e.g., ServiceMax)
Excellent communication and customer etiquette
Ability to work under pressure and manage competing priorities
Strong attention to detail and time management skills
Comfortable working in a fast-paced, high-interaction team environment
What we prefer
Experience scheduling mobile/field-based staff
Ability to coordinate multiple technicians, jobs and locations
Strong diary and appointment management
Comfortable rescheduling jobs when priorities change"+
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Ability to plan ahead and anticipate scheduling issues
Clear and professional communication with customers
Positive phone manner and customer etiquette
Strong follow-up skills to ensure issues don't fall through the cracks
What we offer
Access to discounted Health Insurance
Peer to Peer Recognition via our 'ABC' Nominations and awards
Wellbeing Committee focusing on Mental Health, Community Engagement, Diversity & Inclusion, Social & Amenities
WhereFit membership offering discounts on gyms, apparel and more
Join a global organisation with excellent career growth and development opportunities
Be part of a supportive, collaborative and team-focused culture
Who we are
We are at the heart of every place that matters.
From automatic doors to cloud-based access solutions, we enable seamless movement in secure, safe, and sustainable spaces.
With over 16,000 employees worldwide, we are a global leader in access solutions across industries including healthcare, aviation, education, hospitality and more.
We focus on innovation, collaboration, and creating real impact for our customers and communities.
At dormakaba, you're encouraged to take initiative, grow your skills, and build your career alongside a global team shaping the future of access.
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📌 Service Scheduler (Preventative Maintenance) (Melbourne)
🏢 Dormakaba International Holding
📍 Melbourne