Bookkeeper & Finance Operations Coordinator

We are seeking an experienced and highly accurate Bookkeeper & Finance Operations Coordinator to take ownership of day-to-day bookkeeping, finance administration and recurring billing within a Managed Services Provider (MSP) environment. This is a hands‑on bookkeeping role first, supported by commercial and operational administration. The successful candidate will maintain clean and current financial records, complete reconciliations, manage payables and receivables, support payroll and ensure customer, supplier and subscription billing is accurate and complete.

Key responsibilities

- Maintain accurate and up-to-date financial records in Xero/HALO
- Enter supplier bills and allocate each transaction to the correct account, customer, project or cost centre
- Complete bank, credit card, Stripe and payment-platform reconciliations accurately and within agreed timeframes
- Investigate and resolve unreconciled transactions, duplicated entries, incorrect allocations and variances
- Process software, licensing, hardware, cloud, telco and general supplier invoices
- Raise and issue accurate customer invoices for recurring managed services, cloud and Microsoft subscriptions, telco services, projects,



hardware and ad‑hoc work
- Prepare and process payroll accurately and on time
- Reconcile Microsoft, cloud, telco, distributor and other recurring supplier charges against customer billing

About you

- Demonstrated bookkeeping experience, including bank reconciliations, accounts payable, accounts receivable and general ledger maintenance
- Current and practical Xero experience in a commercial setting
- Experience processing payroll and maintaining accurate payroll records
- A strong record of accuracy, attention to detail and completing time‑sensitive financial tasks
- Ability to identify discrepancies and follow them through to resolution
- Confidence communicating with customers, suppliers, accountants and internal team members
- Ability to work independently, prioritise recurring deadlines and ask questions promptly when information is unclear
- Australian bookkeeping experience and familiarity with GST/BAS record preparation
- Microsoft Excel: confident use of formulas, reconciliations, filtering and data checks
- Microsoft 365: Outlook, Teams, Word and SharePoint

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📌 Bookkeeper & Finance Operations Coordinator (Melbourne)
🏢 Iconic I.T Solutions
📍 Melbourne