Job Description

Administration Coordinator – Immediate start – Permanent Full-time Opportunity – Competitive Remuneration The Role: One of Australia’s leading audio production companies is seeking a reliable and detail-oriented Administration Coordinator to join our team based in Homebush West. In this role you will provide key administrative support for the Operations team in our Sydney location. This opportunity is ideal for someone who enjoys variety and thrives in a fast-paced environment, with diverse responsibilities across essential back-office administration.

- Act as the first point of contact for all onsite visitors and incoming calls, and respond to general email enquiries, as directed.
- Manage daily administrative tasks, including; assisting with courier/freight bookings, raising purchase orders and providing general office support, as directed.
- Coordinate the purchase of office supplies and manage stock levels; assist other departments with purchasing, as required.
- Assist with the administration of the company motor vehicle fleet.
- Organise staff meetings and events, including minute taking, issuing staff invites, and arranging external training for staff, as directed.
- Provide ongoing assistance to the operations team; including but not limited to crew scheduling, invoicing, data entry, and booking labour, and assist with staff travel and accommodation bookings, as required.
- Assist with WHS administration for live productions, including preparing and coordinating SWMS documentation to support Account Managers Support payroll and other key departments during leave periods, and provide administrative assistance to the HR team, as required.
- Liaise with our interstate offices for general admin assistance, as required.

- Minimum 3 years’ experience in a similar administrative role.
- Proficient in the use of Microsoft Office Suite; excel, word, outlook and PowerPoint.
- Excellent organisational skills and the ability to meet multiple deadlines.
- Sound knowledge and experience using accounting software.
- Great communication skills and ability to build strong working relationships.
- Demonstrated organisational and time management skills and the ability to multi-task and work under pressure.
- Demonstrated positive work ethic and the willingness to learn new systems.
- Highly Desirable (Non Mandatory) Experience in the live entertainment industry, with an understanding of its operational and employment award complexities.
- Demonstrated experience in payroll administration, including processing, reporting, and compliance.
- Experience using HRIS platforms (Employment Hero preferred) with a focus on maintaining accurate employee data and supporting system processes.

Robert Half AU & NZ is looking for a full time Recruitment Administrator/Coordinator with a focus on acquisition to join our team. Reporting to the Senior Online Marketing Manager, APAC, this role would suit admin/business and support qualified with strong analytical and excellent writing skills looking to step into an acquisition marketing role.

We are proud to offer a relaxed and happy working environment, including benefits such as:

- Blend of work from home and on-site flexibility
- Early finish on Friday
- Wellbeing program including skin cancer checks and flu vaccination

KPIs:

- Increase number of job ads on RH websites (AU & NZ) (ultimate goal will be to have 1:1 job ad on RH for every salesforce job order submitted)
- Increase number of job ads on Indeed/other aggregators
- Increasing the quality of the content of job ads:
- Length,



format & readability of ads – creatively marketing/selling the excellent career opportunities we represent on behalf of our clients
- Optimising for mobile
- Work with leading job boards, incorporating best practice recommendations
- Working closely with sales and support teams to raise the bar on the quality/quantity of job ads posted

- Increasing the quality of candidate application volume (this should be a biproduct of more jobs on site and excellent job ad writing).
- Responsible for reporting on the following

- average applications per job ad over time, drilling down to applications per job ad by location and also by specialisation eg Finance, Technology
- Supply & Demand Talent Pools – Reviewing available talent on RH salesforce vs new talent we need to acquire by location and specialisation

- Increase the placement conversion rate for AU & NZ RH website/aggregators (should be a biproduct of generating a higher volume of quality and relevant candidate applications)
- Increase number of relevant, quality, up to date, searchable candidates on spotlight available to consultants
- Increase downloaded CV’s from candidate databases (e.g., Seek Premium Talent Search) onto RH Salesforce CRM, with aim of getting 100% of downloaded CV’s onto Salesforce.

What will your first 4 weeks entail?

- Conduct an end-to-end audit of the current job ad process. This includes the following:
- Reviewing all current job ads posted in all locations in Australia:
- How many job ads are there?
- Does this correspond with the number of job orders on SF?
- How many of the ads are posted with the same job ad reference number? Of the ones that have the same reference number, are they the same ad reposted twice?
- Where are the ads posted? All should be posted on RH, Indeed, LinkedIn Social status
- Connecting with Sales support across all branches in Australia to get a better understanding of the job ad process. By the end of the first month, the successful candidate to come back with a plan that provides suggestions on:
- What is working? what is not?
- What are the templates that consultants fill out to get sales support to post an ad being used? How can they be improved?
- Can the internal job ad description library be used to help improve the process/ speed up quality ad posts.
- What are the challenges with the process itself?
- Where can it be streamlined & improved o have a real impact on increasing the quantity and quality of job ad posts?

- Create and implement a best practice approach to job ad writing measuring the performance of your improvements
- In partnership with marketing create and manage a clear road map/action plan of the steps you’ll take to improve the candidate acquisition program

Ongoing day to day role / responsibilities

- Create job ads for RH website for all job orders that do not have a job advert on our own website
- Manage the job adverts to update or expire ensuring only live jobs are advertised on job boards, LinkedIn Job Slots and RH website
- Collaborate with Job Board partners to ensure Robert Half is applying best practices to job ad quality and CV database sourcing
- Support recruitment consultants in sourcing talent for open job orders ensuring that Salesforce CRM is the central recorded source of talent acquired from multiple channels.



Salesforce Candidate Matrix product launching in October requires all candidate records to be available and searchable in Salesforce
- Add all relevant candidate details sourced from external CV databases, and LinkedIn RPS to Salesforce CRM
- Ensure Salesforce CRM ‘lapsed’ candidate records are up to date with job seeking status. This will ensure recruitment consultants are mining our internal database for relevant talent in addition to sourcing fresh talent from contracted job boards, LinkedIn and RH website
- Partner with RH Staff Development to monitor usage of LinkedIn RPS and LinkedIn Job Slots
- Identify and increase candidate short markets (both line of business and location related)
- Downloading candidate profiles already bought off PTS and uploading to SF.

Reporting

- Partner with APAC Marketing department on job board and candidate reporting to measure quality and return on Investment from all job boards
- Running regular reports on job board performance including data such as applicants, unique applicants, interviews, placements, and contracted fees

Your skills/experience should include:

- Excellent writing skills, creative, expressive and professional
- 2+ years experience in a similar acquisition role (knowledge of the recruitment industry is a plus, but not compulsory) Intermediate Microsoft Office skills (Outlook, Powerpoint, Excel etc)
- Experience working with CRM database (Salesforce/Spotlight preferred) and ATS (Broadbean preferred)
- Experienced with juggling multiple tasks, with strong project management skills and organisational skills
- Works well under pressure and is comfortable with tight deadlines

At Carma, we’re more than just a car company, we’re on a mission to shake up the Australian automotive industry! As a digital pre‑owned car dealership, we’re turning the car buying (and selling!) experience into a hassle‑free, seamless journey that customers can truly enjoy. With our diverse and collaborative team managing everything from engineering to marketing and buying to reconditioning in‑house, we’re powered by the best people and we’d love for you to come along for the ride!

The Inspection Admin Coordinator is responsible for coordinating and supporting on‑site vehicle inspections, ensuring all administrative, documentation, and compliance tasks are completed accurately and efficiently. You will enable smooth inspection workflows, support customers on‑site, and ensure all required information is captured to allow the Inspection Team to make fast, informed decisions.

What you’ll be doing:

- Attend Sell‑to Carma sites, supporting the coordination and administration of inbound inspection appointments.
- Act as a point of contact for customers on‑site, ensuring a smooth and professional experience throughout the inspection process.
- Coordinate inspection flow on‑site, ensuring appointments run on time and all required steps are completed.
- Input and update all relevant systems with vehicle and inspection details, including uploading photos and documentation.
- Verify vehicle and customer information, ensuring accuracy and integrity across all records.
- Collect and review required compliance documents including registration papers, logbooks, and licences.
- Track inspection progress and follow up on any missing information to ensure timely completion.
- Support Inspectors by ensuring all required inspection data is available for decision‑making.
- Assist in facilitating the purchase process by entering vehicle details and supporting payment workflows where required.
- Work

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