About the role

Seeking an experienced legal secretary to support the legal and corporate governance function of Pent Care Holdings Pty Ltd in our Adelaide office. You will support directors and board in working across Holdings and its five subsidiaries, delivering comprehensive legal secretarial and administrative support. This role offers interesting and varied work across a group of six companies and a related charity.

Key responsibilities

- Telephone and reception inquiries, including inquiries from subsidiaries, external lawyers and advisers
- Opening, maintaining and closing legal and corporate files for each group entity
- Diary and task management
- Liaising with directors, external lawyers, accountants, auditors and other professionals
- Maintaining calendars, board and committee meeting schedules and appointments
- Preparing board papers, minutes, resolutions and general correspondence
- Maintaining company registers and preparing ASIC lodgements for each group company
- Preparing and tracking contracts, intercompany loan agreements and other group documents
- Maintaining the group's contract, intellectual property and key-dates registers
- Processing legal invoices and tracking external legal spend

About you

- Experience in a legal secretary or legal assistant role is essential




- Ideally 2+ years' experience in a corporate, commercial or in-house legal setting
- Company secretarial experience will be highly regarded
- Robust knowledge of contractual negotiations and executions
- Sound and advanced knowledge of the Microsoft Office suite
- Exceptional phone manner and fast and accurate typing
- Strong technical, written and communication skills
- Excellent time management and organisational skills
- Strong attention to detail, proofreading and sub-editing skills
- Ability to maintain confidentiality and use discretion with board, financial and family matters

About us

Pent Care Holdings Pty Ltd is the holding company group operating across aged care, health, food and products, child and education services, and investment. Holdings manages group treasury, intellectual property and intercompany arrangements for its five wholly owned subsidiaries. The group also supports Pent Care Ltd, an independent registered charity focused on community outreach. Each member of our team has the opportunity to contribute and play an key part in achieving the group's goals. We are a down-to-earth and growing organisation that values care, integrity and flexibility.

📌 Legal Secretary (Adelaide)
🏢 PENT CARE HOLDINGS
📍 Adelaide