Catering & Events Coordinator

Millstone Patisserie | Malvern, Melbourne

Employment Type: Permanent Part-Time

Salary: $35–$40 per hour superannuation, depending on experience

Experience Required: Minimum 2 years in catering and events

About Millstone

Millstone Patisserie is a premium Melbourne café, patisserie and catering business, known for exceptional food, bespoke catering and beautifully executed private and corporate events.

With a strong focus on creativity, quality and personalised service, we deliver memorable experiences for a diverse range of clients, from intimate celebrations to large-scale corporate functions and luxury brand events.

About the Role

We are seeking a highly organised, enthusiastic and detail-oriented Part-Time Catering & Events Coordinator to join our team.

This is a hands-on and varied role combining catering coordination, client relationship management, sales and event planning.

You will be responsible for managing the end-to-end delivery of catering orders and events, from initial client enquiries and proposals through to planning, logistics and on-the-day execution.

Working closely with our kitchen, operations and front-of-house teams, you will play an integral role in ensuring every event reflects Millstone's high standards of food, presentation and hospitality.

We're looking for someone who is confident taking ownership, enjoys building relationships with clients and thrives in a creative, fast-paced environment.

Key ResponsibilitiesCatering & Event Coordination

- Coordinate private celebrations, corporate functions, brand activations and bespoke catering events.
- Manage incoming enquiries, client consultations, proposals, quotations and bookings.
- Prepare detailed event briefs, run sheets, timelines and operational schedules.




- Coordinate event logistics, including staffing, equipment, suppliers, transportation and venue requirements.
- Oversee event setup, execution and pack-down where required.
- Work closely with the kitchen team to coordinate catering menus, dietary requirements, guest numbers and service arrangements.
- Ensure all catering and events meet Millstone's premium presentation and service standards.

Client Relationships & Sales
- Act as the primary point of contact for clients throughout the planning process.
- Build and maintain strong relationships with corporate and private clients.
- Convert enquiries into confirmed bookings through professional, timely and personalised communication.
- Identify opportunities for upselling, repeat business and long-term client partnerships.
- Proactively contribute ideas to grow Millstone's catering and events business.

Administration & Business Development
- Prepare event proposals, invoices, budgets and post-event reconciliations.
- Maintain accurate booking calendars, client databases and event records.
- Monitor event costs and support profitability targets.
- Liaise with external suppliers and vendors.
- Assist with marketing initiatives, client outreach and business development opportunities.

About You

Essential Requirements

- Minimum 2 years' professional experience in catering and event coordination or management.




- Proven ability to manage events from initial enquiry through to successful execution.
- Strong understanding of catering operations, food service and event logistics.
- Excellent organisational skills and exceptional attention to detail.
- Strong written and verbal communication skills.
- Confidence managing client relationships, preparing quotations and converting enquiries into bookings.
- Ability to manage multiple events, competing deadlines and changing priorities.
- A proactive, solutions-focused attitude and willingness to take ownership.
- A genuine passion for premium hospitality, food and exceptional guest experiences.
- Flexibility to work occasional evenings and weekends as required.

What We Offer
- A flexible, permanent part-time position.
- The chance to work across a diverse portfolio of corporate and private events.
- A collaborative, creative and supportive team environment.
- Exposure to high-profile clients, luxury brands and bespoke event experiences.
- The opportunity to contribute ideas and play a meaningful role in growing Millstone's catering and events business.
- Opportunities for professional development and career progression.

Join Our Team

At Millstone, we believe exceptional events are created through thoughtful details, outstanding food and genuine hospitality.

We're looking for someone who shares that passion, takes pride in their work and enjoys bringing beautiful events to life.

If you're an experienced, motivated and personable Catering & Events Coordinator looking for a creative and rewarding part-time role, we'd love to hear from you.

Pay: $34.00 – $40.00 per hour

Benefits

- Free food

Work Location: In person

📌 Catering & Events Coordinator (Malvern)
🏢 Millstone Patisserie - Wricorp
📍 Malvern