About the Role

DeJay Contracting is seeking an organised, proactive and detail-oriented Demolition Administration Clerk to join our team.

This is a key role within our demolition operations, responsible for coordinating projects from the initial customer enquiry through to final completion. Acting as the primary point of contact between our customers, demolition team and management, you will ensure projects are properly scheduled, all necessary compliance documentation is in place, and each job progresses efficiently from start to finish.

We are looking for someone who takes ownership of their work, communicates confidently with customers and operators, and understands the importance of planning, compliance, accurate documentation and following jobs through to completion.

If you enjoy a fast-paced environment where no two days are the same and you can make a genuine difference to the day-to-day running of a business, we would love to hear from you.

Key Responsibilities

Demolition Project Coordination

- Coordinate and schedule demolition projects from initial acceptance through to completion.
- Liaise with customers, demolition operators, management and other relevant parties to ensure jobs are properly planned and scheduled.
- Prepare clear job plans, work instructions and supporting documentation for the demolition team.
- Monitor job progress and follow up on each stage of completion to ensure works meet DeJay Contracting’s standards.
- Identify potential delays, outstanding requirements and operational issues, escalating matters where necessary.

Customer Service and Communication

- Act as the primary point of contact for customers throughout the demolition process.
- Manage incoming calls, emails, enquiries and project updates professionally.
- Keep customers informed of commencement dates, scheduling changes, progress, variations and completion.
- Communicate customer feedback and concerns to the relevant operators and management.
- Maintain strong customer relationships through reliable communication and follow-through.





Compliance and Documentation

- Ensure all required compliance documentation, approvals, permits and notifications are obtained or addressed before demolition works commence, as applicable.
- Coordinate required submissions and notifications to relevant government bodies and authorities.
- Follow up on missing documentation and ensure project files are complete and accurate.
- Ensure the demolition team receives the relevant documentation, site information and instructions before commencing work.

Variations, Invoicing and Job Close-Out

- Identify and coordinate variations to the agreed scope of works.
- Liaise with customers and management to ensure variations are documented, appropriately approved and communicated.
- Work with the accounts team to ensure completed works and approved variations are accurately captured for invoicing.
- Follow up on outstanding invoices and payment matters before job close-out, in accordance with company procedures and applicable contractual arrangements.
- Ensure all outstanding works, customer concerns and administrative requirements are followed through before jobs are finalised.

General Administration

- Maintain accurate job records, schedules, correspondence and project documentation.
- Update internal systems to reflect project progress and completion.
- Provide general administrative support to the demolition team and management as required.

About You To be successful in this role, you will be an organised and confident communicator who can manage competing priorities while maintaining a high level of accuracy and professionalism.

You will ideally have:

- Previous experience in administration,



project coordination or a similar role.
- Strong organisational skills and the ability to manage multiple jobs simultaneously.
- Excellent written and verbal communication skills.
- Confidence communicating with customers, operational teams, management and external stakeholders.
- Solid attention to detail, particularly when managing compliance documentation and job records.
- The ability to follow up outstanding tasks and take ownership of projects through to completion.
- Good computer skills and confidence using email, spreadsheets and business administration systems.
- A proactive approach to identifying issues, resolving problems and escalating matters when required.
- The ability to work independently while contributing positively to a team environment.

Experience in demolition, construction, building, civil works or a related industry will be highly regarded, particularly where you have experience coordinating jobs, managing compliance documentation or liaising with operational teams. Why Join DeJay Contracting?

DeJay Contracting is a South Australian-owned and operated business with established operations across demolition, construction and waste management.

As a family-owned business, we value reliability, accountability, teamwork and strong customer relationships. You will join a team where communication matters, initiative is encouraged and your contribution directly supports the successful delivery of our projects.

This position offers the opportunity to take ownership of your work, build strong industry relationships and become an integral part of our demolition operations.

How to Apply

If you are an organised, customer-focused administration professional who enjoys coordinating projects and seeing jobs through to completion, we encourage you to apply.

Please submit your resume outlining your relevant experience and suitability for the role.

We look forward to hearing from you.

Pay: $60,000.00 – $70,000.00 per year

Work Location: In person

📌 Demolition Project Administrator (Para Hills West)
🏢 DeJay Contracting
📍 Para Hills West