About the Role

Rugby World Cup Australia is seeking a Readiness Coordinator to join its Sydney-based team, reporting to the Readiness Manager. The role supports the planning and execution of the Readiness Program, helping to deliver readiness exercises, simulations and testing activities across the tournament. The post-holder works closely with Functional Areas across all departments and with key external stakeholders including host cities, venues and governments. It is suited to a highly organised and proactive qualified looking to build experience in major event operations, program coordination and operational readiness within a fast-paced, collaborative environment.

Key Responsibilities

- Support the planning, coordination and delivery of the Readiness Program, ensuring activities are executed in line with program timelines and delivery frameworks.
- Coordinate logistical requirements for readiness exercises, simulations, rehearsals, and match and non-match tests.
- Prepare and maintain presentations, exercise materials, agendas, scenarios, participant communications and supporting documentation to enable effective readiness activities.
- Maintain accurate program records, action logs, trackers, contact databases and shared files, ensuring information remains current, organised and accessible.
- Work with Functional Areas, departments and external stakeholders to gather inputs, confirm requirements, monitor progress and drive the completion of readiness actions.
- Monitor program milestones, operational risks and lessons learned, providing reporting and follow-up support.
- Deliver on-the-day assistance for readiness events and exercises.
- Manage schedules to maximise stakeholder engagement across readiness related activities.

Required Experience & Qualifications

- Minimum 1 year of experience providing administrative, operational or logistical support within a fast-paced team, project or program environment.




- Exceptional organisational skills with strong attention to detail and the ability to effectively manage multiple tasks, competing priorities and deadlines.
- Excellent written and verbal communication skills, with the ability to communicate professionally across a range of internal and external stakeholders.
- Demonstrated ability to build collaborative working relationships, follow up actions and coordinate information across multiple stakeholder groups.
- Strong document management and administrative capabilities, including maintaining accurate trackers, schedules, presentations, reports and shared records.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Teams, with the ability to produce high-quality materials and reporting.
- Proactive, solutions-focused and adaptable mindset, with experience supporting meetings, workshops or events and the judgement to escal…
- Flexible and adaptable approach, with the ability to work outside of standard business hours and travel as required.
- Ability to obtain unlimited working rights in Australia.

Workplace

- Hybrid work model with four days per week in the office (Monday to Thursday), transitioning to full-time in the office as tournament delivery approaches.
- Modern Sydney headquarters in a prime CBD location opposite Hyde Park, a short walk from Town Hall Station and surrounded by cafés, restaurants and public transport options.

Benefits & Perks

- Fixed-term contract offering unique exposure to the delivery of a world-class sporting event.
- Weekly fresh fruit, wellbeing initiatives and regular Lunch & Learn sessions designed to support personal and professional growth.
- On-site showers, fresh towels and premium Dyson hair tools.
- Collaborative and social workplace culture with regular team events, celebrations and weekly catch-ups that recognise success and foster connection.
- Opportunity to play a key role in delivering the Men's Rugby World Cup 2027 and help create a lasting legacy for rugby in Australia.

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📌 Readiness Coordinator (Sydney)
🏢 Global Sports Jobs
📍 Sydney