Working closely with senior leaders across the business, you'll be responsible for ensuring the seamless management of executive priorities while building solid stakeholder relationships and driving operational efficiency.

Roster: Monday – Friday 8.5 hours – flexible arrangements can be discussed

Location: South Guildford

Key Responsibilities

- Provide high-level executive support, including diary, inbox and meeting management.
- Coordinate domestic travel, accommodation and executive scheduling.
- Prepare, edit and format correspondence, reports, presentations and business documentation.
- Manage confidential information with discretion and professionalism.
- Act as a key liaison between the COO and internal and external stakeholders.
- Support executive priorities through proactive planning, coordination and problem-solving.
- Monitor actions, deadlines and deliverables to ensure timely completion.
- Contribute to process improvements that enhance efficiency and stakeholder experience.

About You

- Significant experience supporting C-suite or senior executive leaders within mining, resources, manufacturing, industrial or heavy industry environments.
- Exceptional organisational skills with the ability to manage competing priorities and changing demands.
- Strong interpersonal and stakeholder management skills, with the ability to build credibility and build relationships at all levels.
- Advanced written and verbal communication skills, complemented by strong proficiency across the Microsoft Office suite.
- Experience managing expenses, approvals and business administration processes, with SAP experience highly regarded.
- A proactive,



solutions-focused mindset with the ability to identify opportunities for improvement and implement effective solutions.
- A resilient, can-do attitude and the ability to perform effectively in a fast-paced, reactive environment.
- Qualifications in Business Administration or a related discipline will be highly regarded.

Our Benefits include, but are not limited to:

- Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown.
- Health & Wellness - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
- Employee Referral Program - Opportunity to receive a referral bonus up to $5000 for applicable roles
- Additional Perks - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offers a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 6571

📌 Executive Assistant (Guildford)
🏢 Westrac
📍 Guildford