Description/n

/n About Veracross: /n Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry. /n We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we’re succeeding!

As of early 2025, we are supporting 3200+ schools in 60 countries. /n Veracross is five product brands in one global tech company /n /n

- Veracross SIS is a one-person, one-record school management platform

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- Magnus Health provides cloud-based Student Health Record (SHR) solutions

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- Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps.

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- Epraise incentivizes student well-being and connects teachers, students, and families.

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- Firefly provides an online learning space for students and teachers

/n /n /n Position Overview /n The Office Coordinator plays a vital role in ensuring the smooth, safe, and effective day-to-day operations of the office. This position combines administrative excellence with strong organisational and interpersonal skills to support teams, coordinate office logistics, and foster a positive and compliant workplace setting. /n This position is located on-site, out of our office in Miami, Gold Coast. /n This is a part-time role, 4hrs per day / 9am to 1pm / 5 days a week, reporting to the HR Manager. /n /n Key Responsibilities /n Administrative Support /n /n

- Manage calendars and schedule internal and external meetings. /n /n /n
- Coordinate office activities and ensure seamless daily operations. /n /n /n
- Provide general administrative and clerical support to management and staff. /n /n /n
- Create, manage and support travel bookings & changes in a timely manner. /n /n Office Operations /n /n
- Oversee office supplies, equipment, and general maintenance to ensure a functional workspace. /n /n /n
- Liaise with building management and vendors to resolve facility and maintenance needs. /n /n /n
- Monitor and manage operational expenses within budget. /n /n Reception Duties /n /n
- Greet & welcome visitors to the office /n /n /n
- Manage incoming and outgoing correspondence,



including email, mail, and packages. /n /n /n
- Handle inquiries, directing them appropriately. /n /n Records Management /n /n
- Maintain accurate records, databases, and filing systems (both physical and digital). /n /n /n
- Ensure document confidentiality and compliance with record-keeping policies. /n /n /n
- Support data entry and administrative record maintenance. /n /n Financial Administration /n /n
- Process invoices, purchase orders, and office-related expense claims with Finance. /n /n /n
- Track, reconcile, and report on office expenditures. /n /n HR Support /n /n
- Assist with onboarding new employees and preparing welcome materials. /n /n /n
- Coordinate staff training, team events, and employee engagement activities. /n /n /n
- Support IT with equipment orders and delivery. /n /n Event Planning /n /n
- Plan and coordinate internal events such as team-building activities, staff celebrations, and company-wide meetings. /n /n /n
- Manage logistics, catering, communications, and setup for events. /n /n /n
- Ensure all events align with company culture and values. /n /n Design & Communication /n /n
- Create visually appealing presentations, invitations, and internal communications using Canva or similar tools within established brand guidelines.

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- Support company-wide announcements, newsletters, and internal campaigns. /n /n /n
- Contribute to enhancing workplace culture through clear, engaging communication. /n /n Project Coordination /n /n
- Provide logistical and administrative support for team projects and company initiatives. /n /n /n
- Assist in tracking progress, deadlines, and deliverables. /n /n /n
- Facilitate collaboration between departments to ensure project success. /n /n Workplace Health & Safety Management /n /n
- Maintain a safe and compliant workplace in line with health and safety regulations. /n /n /n
- Conduct regular safety checks and coordinate emergency procedures (e.g., fire drills, first aid readiness). /n /n /n




- Liaise with building management and external contractors on safety and compliance matters. /n /n /n
- Maintain safety documentation, incident reports, and risk assessments. /n /n /n
- Promote a culture of safety awareness and ensure all staff understand and follow WHS protocols. /n /n

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Requirements/n

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- Business/Administration Qualification or Proven experience in office administration/related role. /n /n /n
- Excellent organisational and multitasking abilities. /n /n /n
- Strong interpersonal and communication skills. /n /n /n
- Proficiency in Microsoft Office Suite and Canva. /n /n /n
- Knowledge of workplace health and safety practices and compliance. /n /n /n
- Experience managing invoices, budgets, and supplier relationships. /n /n /n
- Attention to detail and a proactive, solutions-oriented approach. /n /n

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Benefits/n

/n The best tools to get the job done! /n When you join Veracross, you get a Macbook Pro, a 32-inch monitor, and an adjustable desk and Herman Miller chair for the office. /n Growth opportunities! /n Veracross is growing fast, allowing you to own your role and grow with us! Operating within a global team, there are opportunities for professional development allowing your skills to grow as the business grows. /n Work/life balance /n Management encourages taking hour-long lunches and finishing on time and understands that you have a life outside of work. You can take the day off for your birthday and get a $100-a-year allowance for well-being.

Massage, anyone? /n Parental leave policy /n As part of Veracross parental leave policy, you’re eligible for paid leave as a primary parent and secondary parent when you welcome a new child into your family. This is available after 12 months in a full-time role. /n Make a difference /n Our work makes a positive contribution to our schools, their students and their families around the world! /n Snacks, drinks & coffee /n Digistorm’s (Veracross) Gold Coast HQ offers a coffee machine, snack bar and fully stocked drinks fridge to keep energy levels high! Vege chips, kombucha, almond milk, cookies; you name it, they have it. /n Culture /n The Veracross team is fun, relaxed, and sociable, reflected in the casual dress code and social events.

The office has an open floor plan, which allows for cross-team communication and a collaborative environment. Join some staff for lunchtime surfing or hit up nearby food spots for a burger by the beach.

📌 Office Coordinator (Part Time - 20hrs per week) (Gold Coast)
🏢 Veracross
📍 Gold Coast