ACCOUNTS & PAYROLL OFFICER

Neighbourhood Trades | Airport West, VIC | Full-Time

ABOUT US

Neighbourhood Trades is a family-owned and operated business that has been servicing Melbourne homes for more than 10 years.

With a team of over 28 employees across our Plumbing, Electrical, HVAC and Drainage divisions, we're continuing to grow and are looking for an organised and detail-oriented Accounts & Payroll Officer to join our office team in Airport West.

We're a fast-paced, results-driven business that values accuracy, accountability and initiative. We're looking for someone who enjoys working with numbers, takes pride in their work and is confident managing day-to-day financial responsibilities.

ABOUT THE ROLE

Reporting to our Accountant and working closely with management, you'll be responsible for supporting the financial operations of the business, with a strong focus on weekly payroll processing, accounts payable, accounts receivable and financial reconciliations.

This is a hands-on role offering the opportunity to take ownership of key accounting processes while developing your skills within a growing business.

Your key responsibilities will include:

Payroll Processing & Administration

- Prepare and process weekly employee payroll using Xero Payroll.
- Review and verify timesheets, ordinary hours, overtime, allowances and approved commissions.
- Cross-check employee timesheets against ServiceTitan records.
- Process employee wages, leave entitlements and approved payroll adjustments.
- Maintain accurate employee payroll records, including recent starters, terminations and pay changes.
- Generate payslips and process Single Touch Payroll (STP) reporting.




- Assist with superannuation contributions and payroll reconciliations.
- Investigate payroll discrepancies and respond to employee enquiries.
- Ensure payroll is processed accurately, confidentially and on time, subject to management approval.

Accounts Payable & Supplier Management

- Receive, review and process supplier invoices.
- Match supplier invoices against purchase orders and job records.
- Reconcile supplier statements and investigate discrepancies.
- Follow up missing invoices, outstanding credits and incorrect charges.
- Prepare supplier payment batches for approval.
- Maintain accurate supplier records and payment information in Xero.

Accounts Receivable

- Monitor and reconcile outstanding customer invoices and payments.
- Allocate customer payments and investigate discrepancies.
- Assist with overdue account follow-ups and payment enquiries.
- Maintain accurate customer accounts and transaction records.

Bank Reconciliations & Financial Administration

- Complete routine bank and credit card reconciliations using Xero.
- Identify and investigate transaction discrepancies.
- Maintain accurate financial documentation and records.
- Prepare basic financial reports and account summaries.
- Assist the Accountant with month-end reconciliations and reporting.
- Support improvements to accounting systems and financial administration processes.





ABOUT YOU

We're looking for someone who is organised, reliable and confident working with numbers, with the ability to take ownership of their responsibilities.

Qualifications & Experience

- Minimum Certificate IV in Accounting and Bookkeeping, Diploma of Accounting or a relevant higher qualification.
- Previous experience in accounts, bookkeeping or payroll administration is highly desirable.
- Experience processing payroll using Xero Payroll is strongly preferred.
- Sound understanding of Australian payroll requirements, including PAYG withholding, superannuation, leave entitlements and overtime.
- Experience with accounts payable, accounts receivable and financial reconciliations.
- Strong Microsoft Excel skills and confidence using accounting software.
- Excellent attention to detail, numerical accuracy and organisational skills.
- Ability to manage competing priorities and meet deadlines.
- Strong communication skills and a professional attitude.
- Ability to handle confidential employee and financial information appropriately.
- A proactive approach to problem-solving and a willingness to learn.

WHAT WE OFFER

- Full-time, Monday to Friday position based in Airport West.
- Stable employment with an established and growing Melbourne business.
- Support from an experienced Accountant and management team.
- A hands-on role with ownership of key financial processes.
- Opportunities for professional development and career progression.
- Friendly, collaborative and supportive office environment.
- Modern business systems and opportunities to contribute to process improvements.

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📌 Junior Accounts Officer (Melbourne)
🏢 Neighbourhood Plumbing
📍 Melbourne