Administration Assistant / Receptionist – 12-Month Parental Leave Cover

We're looking for a switched-on Administration Assistant / Receptionist to cover a 12-month parental leave period in our Dandenong South office. You'll be the first point of contact for our clients and the glue between our sales, estimating and operations teams.

Key responsibilities

- Run reception – answer phones, greet visitors, and direct enquiries to the right person
- Screen and qualify incoming leads, and capture the details our estimators need
- Enter jobs and client details accurately in our job management system (ServiceM8)
- Keep job notes and correspondence up to date
- Manage compliance paperwork – SWMS, Certificates of Currency, and client portals such as Avetta and Sams4Schools
- Liaise with clients, estimating, operations and our factory to keep jobs moving

About you

- Confident, friendly phone manner and clear written communication
- Highly organised, with strong attention to detail




- Comfortable juggling a busy front desk and a steady flow of admin
- Previous reception or office administration experience preferred – construction or trade experience a bonus
- ServiceM8 or similar job management software experience is an advantage (training provided)
- Reliable, team-minded and keen to get stuck in
- Full working rights in Australia

About us

H&B; Fencing & Gates is an established commercial and industrial fencing company delivering projects across Victoria for schools, councils, builders and industrial clients. We're known for quality work, meeting deadlines, and a professional, respectful team.

Full time, Monday to Friday hours

Full training and a supportive, down-to-earth team

Potential for an ongoing role as the business grows

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📌 Administration Assistant / Receptionist – 12-Month Parental Leave Cover (Dandenong)
🏢 H and B Fencing and Gates
📍 Dandenong