Full Australian working rights are required for this role.
ROLE DETAILS
Salary up to $110,000, dependent on experience
Sydney
ASAP start
Full-time, 40 hours per week
Flexible WFH arrangements as desired
Initial temp-to-perm opportunity, with a genuine pathway to permanent employment for the right person
ABOUT THE COMPANY
Join a respected, values-led member organisation known for its collaborative culture, strong sense of purpose and commitment to its people.
You'll work within a supportive and down-to-earth setting where flexibility, trust and work-life balance are genuinely valued.
With a broader network and multiple career pathways, the organisation actively supports professional development, further study and internal growth.
About The Role
This is a high-trust Executive Assistant role supporting a senior leader with the smooth running of their day, priorities and key commitments.
You'll take ownership of diary management, meetings, correspondence and follow-up, while acting as a trusted gatekeeper and point of coordination.
Success will come from anticipating needs, exercising sound judgement and building positive relationships across a complex stakeholder environment.
DUTIES
Manage a busy executive diary, scheduling priorities and protecting time effectively
Coordinate meetings, agendas, papers, minutes, actions, catering and logistics
Act as a trusted gatekeeper, managing requests and helping keep the executive on schedule
Draft accurate correspondence, letters, briefings, reports and internal documents
Monitor actions and follow up commitments arising from meetings and leadership decisions
Coordinate travel, events, conferences, delegations and other executive logistics
Manage sensitive information with a high degree of confidentiality and discretion




Build strong relationships across internal teams, members and external stakeholders
Anticipate priorities, identify potential issues and take initiative without waiting to be asked
Maintain accurate records, files and administrative systems
Provide practical administrative support across the wider office when required
SKILLS & EXPERIENCE
Demonstrated experience supporting a CEO, executive, senior leader or equivalent in a complex organisation
Exceptional diary management, prioritisation and organisational skills
Strong minute-taking, correspondence and document preparation experience
Excellent written communication skills and meticulous attention to detail
Proven ability to handle sensitive and confidential information with discretion
Strong interpersonal skills with the confidence to work across varied personalities and stakeholder groups
High levels of judgement, tact and stakeholder awareness in a member-focused environment
Ability to work autonomously, anticipate needs and proactively solve problems
Advanced Microsoft Office 365 skills, including Outlook, Word, Excel, Teams and SharePoint
Experience within a member-based, government, legal, not-for-profit, association or similarly complex organisation will be highly regarded
BENEFITS
Salary up to $110,000, dependent on experience
Genuine temp-to-perm pathway and long-term stability
Flexible WFH arrangements and working hours
12 ADOs per year within the permanent employment arrangement
Four weeks annual leave and generous personal leave provisions upon permanent conversion
Mobile phone and computer provided
Support for professional development, further study and upskilling
Potential career pathways across a broader organisational network
Supportive, down-to-earth culture with genuine work-life balance
#J-*****-Ljbffr

📌 Executive Assistant (Sydney)
🏢 Lotus People
📍 Sydney