Office Manager/ Executive Assistant - Part timeCygnett started in **** from a small share office in the backstreets of Melbourne, selling cases for the very first iPod in Australia.
20 years on, Cygnett is now Australia #1 tech tools brand, with products across categories spanning from Power Banks to Cables, Phone Cases & Screen Protectors, Wall Chargers and more.
You can now find Cygnett products in 7 continents and 42 countries.Things you may or may not knowThe Cygnett product range is made up of over 130 tech toolsCygnett products can be found in over 3,000 retail outlets worldwideWe dominated the Choice Awards for best mobile power banksOur Google and Trustpilot ratings are both at 4.9 starsWe are recognised as Employer of Choice **** at the Australian Business AwardsWe believe in giving back to our community, supporting several charities and organisations.
Charities close to our heart include Share the Dignity and the McGrath Foundation.The reason this role existsWe are seeking an experienced Office Manager/Executive Assistant to join our team in Port Melbourne on a part-time basis.
This role is crucial for ensuring the smooth operation of our administrative functions, our office facilities in both Port Melbourne and Truganina and providing high-level support to our executives, mostly the CEO.The ideal candidate will possess strong organisational skills and a proactive approach to problem-solving, contributing to the overall efficiency of our office environment.We are somewhat flexible in relation to how part time this role is, however want to highlight that yes,



we will consider those who wish to work hours of 10am to 2pm daily to accommodate for family responsibilities with school age children.ResponsibilitiesProvide administrative support to the self reliant CEO and Senior Leadership as required, including email and calendar management, travel arrangements, and meeting coordination with external stakeholders.Credit card reconciliationArranging catering as requiredLeading the SIPPs team - a staff social events teamMaintain various documents and records for company executivesOversee office supplies and inventory, ensuring that all necessary materials are available.Assist in the preparation of reports, presentations, org chart and other documents as requiredOrganising events such as workshops, Town Halls or conferenceManage providers of solutions to Cygnett e.g. travel, cleaners, security access arrangements, building maintenance, office stationery and kitchen suppliesLook for continual improvement initiativesSkills, qualifications, capabilities that we think will help in this role:Proven experience as an Office Manager or Executive Assistant, preferably in a similar industryStrong organisational and time management skills,



with the ability to prioritise tasks effectivelyExcellent stakeholder management, written and verbal communication skillsProficiency in Microsoft Office Suite and other relevant softwareAbility to work independently and as part of a team, integrating smoothly with all levels in our businessGreat initiative and get up and go - A proactive approach to problem-solving and a keen attention to detailAt the end of the day, we all just want to do our best work and go home to spend it with our family, friends and loved ones.
We want to hire nice people.
If you are keen to do a good job, want to be treated with respect and treat others with respect, and love our products, then we will all be one happy bunch!
What we offer our talented team:Apart from a collaborative team who are passionate about our top-quality products, we can offer you:Purchased annual leaveBring your dog to work - yes, it's a thing!
Career break for up to 3 monthsFree apparel e.g. T-shirts, hoodies to save you thinking about what to wearIndividual career success planning if you are invested in your careerGiving back daysSwag bags and staff discounts – buy any product from our extensive range at costAn employer who cares about their people, partners and customersAnd more!
Cygnett is an Equal Prospect Employer.
We believe that diversity is vital to our ability in providing our clients with the best possible solutions and welcome applications from all those with rights to work in Australia.
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📌 Office Manager/ Executive Assistant - Part Time (Melbourne)
🏢 Cygnett
📍 Melbourne