Department: CTSD ODS - Executive Support
Department/Agency: Department of Communities and Justice
Senior Executive Assistant
Location – Civic Tower, 66 Goulburn Street, Sydney, with flexible working arrangements available
Salary – Clerk Grade 7/8 $116,****** - $129,******, Plus Superannuation and Leave Loading
Your role
The Office of the Deputy Secretary, Courts, Tribunals and Service Delivery (CTSD) provides essential administrative and strategic support to the Deputy Secretary, including the provision of strategic advice, managing projects and implementing strategies to support the achievement of the Department's strategic and operational objectives.
What you'll do
The Senior Executive Assistant provides a range of executive, secretarial and administrative support services across a range of complex issues to support the Deputy Secretary's achievement of organisational objectives.
In this role you will be required to:
Provide executive support to the Deputy Secretary, including diary management, coordination of meeting papers, expenses, travel and other administrative support.
Provide secretariat services for high level meetings as required.
Assist in managing projects designed to review, monitor and improve the effectiveness of service delivery within the Division.
Prepare, coordinate and review high level communications and briefing materials to support informed decision-making and stakeholder engagement.
Monitor, implement and continuously improve administrative and record-keeping practices,



systems and procedures within the Office of the Deputy Secretary to maximise efficiency and support the delivery of effective, high-quality outcomes.
Developing an effective network of stakeholders to support and facilitate effective project management and implementation.
Ensure the smooth functioning of the Office of the Deputy Secretary and undertake other administrative activities to support the team as required.
What we're looking for
You are a highly organised and proactive professional who thrives in a fast‐paced environment.
You will have excellent time management and communication skills, with the ability to build solid relationships and work effectively with senior internal and external stakeholders while managing competing priorities.
You will demonstrate sound judgement, discretion and initiative, with proven experience handling confidential information.
The successful candidate will be adaptable, able to work both independently and collaboratively, proficient in Microsoft Office and record management systems, and committed to delivering high‐quality outcomes within tight deadlines.
What We Offer
We offer a variety of benefits, including:
A challenging and rewarding career
Flexible, autonomous work environment
Competitive pay and conditions




Training and development opportunities to build and maintain capabilities
Health & Wellbeing and Employee Assistance Programs.
Want more information?
Visit our website to see more information on Working for us.
We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference.
We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities.
We're focused on breaking, rather than managing, disadvantage.
It's work that really matters.
Applications close
21st October **** at 11:59pm AEST.
For more information about the role or what it's like to work for DCJ, please contact the hiring manager Melissa Marshall at ****** .
If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please contact Matthew Oakley via ******.
Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds.
This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
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📌 Senior Executive Assistant (Sydney)
🏢 the original
📍 Sydney