Position Overview:
The Project Co-ordinator will assist the Project Manager with the administration of one or more projects. This role will include contract administration and the co-ordination of in office activities.
Core skills required:
Contract Administration
Financial Administration
Computer literacy
Strong communication.
A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.
Duties and Responsibilities
Contract Administration
Be aware of the Company's contractual responsibilities and obligations as they relate to the project.
Ensure that all invoicing is correctly coded and mathematically correct.
All invoices are to be processed in a timely way.
Ensure that amendments are raised for all approved variations and back charges.
Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.
Assist in the development of Subcontractor scopes of work.
Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.
Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.
Assess and analyse tenders in conjunction with the Project Manager so that they conform with project requirements.
Issue of Contract documentation.
Ensure all relevant sub contractor employment requirements are adhered to.
Develop and maintain supply schedules (e.g. concrete, Reo, etc.).
Personnel Management
Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.
Effective delegation of tasks to site team members in relation to skill and ability.




Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.
Provide advice to Project Manager with regard to the suitability of direct reports.
Conduct performance and development reviews on direct reports.
Formal Communication
Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.
Attend and participate in all relevant meetings.
Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.
Quality, Safety and Environment
Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman's policies, procedures and guidelines.
Comply with relevant statutory requirements and Lipman's quality, safety and environmental requirements as defined within the Project Plan.
Identify improvements in efficiency, WHS & Environmental performance, quality and cost.
Manage sample submission and approval process to ensure expectations are met.
Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.
Participate in preparing SWMS and ITP's as required.
Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.
Initiate or recommend solutions to rectify deficiencies or issues.
Work in a safe manner without risk to themselves, others or the environment;
Correctly use and maintain personal protective equipment.
Qualifications
Ideally will have tertiary qualifications in the Building Industry.
Experience
Proven experience in contract administration in the Building Industry.
Reports to:
Project Manager and/or
Site Manager
Personal Attributes
Fair
Honest
Diligent
Self Motivated
A Team Player
A Problem Solver
Proactive
Enthusiastic
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📌 Project Coordinator (New South Wales)
🏢 Lipman
📍 New South Wales