Job Summary: The incumbent coordinates, prepares, monitors and maintains the procurement of materials, supplies, equipment and contractual services.
Duties and Responsibilities: Provide research, administrative and technical support to staff on the procurement of goods and services to ensure accuracy, timeliness of information and compliance with governing legislation, policies and procedures.
Provide support in preparation, processing and maintenance of procurement instruments in accordance with internal controls and relevant legislation.
Conduct initial needs assessment and determination relating to the use of tenders, RFP, RFQ, local purchase orders, etc.
Coordinate, participate and/or process various procurement activities including bid openings, change orders, security deposits, progress payments, contracts, etc.
Assist with the administration of annual service and supply contracts.
Develop and maintain supplier relationships.
Maintain the procurement computerized system.
Liaise with suppliers and staff on matters relating to procurement, internal controls and relevant legislation.
Coordinate delivery schedules, monitor progress and liaise with clients and suppliers to resolve issues.
Coordinate asset disposals from a financial perspective.
Provide input and maintain relevant policies and procedures including contract administration manual and procurement templates.




Maintain electronic and manual procurement records.
Maintain and update the procurement section on the City's website.
Act as Supervisor, Accounts Payable and Procurement as assigned.
Follow, so far as is reasonably practicable, established safety procedures and standards.
Other related duties.
This description contains elements necessary for identification and evaluation of the job.
The incumbent may be required to perform other related duties.
Number of Hires Needed 1 Position Requirements Working Conditions: Majority of the work is performed under normal office conditions.
Required Knowledge, Skill and Abilities: Degree in Business Administration plus Supply Chain Management designation.
5 years' progressive procurement experience with a focus on contract administration and 6 months on the job training.
Proven skills working with computerized financial systems software.
Excellent organizational skills, prioritizing and ability to multitask with minimal supervision.
Ability to work and maintain accuracy under pressure and to meet critical deadlines.
Strong research, client service orientation and positive interpersonal skills.
Proven written and oral communication skills.
Ability to foster and maintain effective relationships among peers and/or stakeholders.
An equivalent combination of education, training and experience may be considered.

📌 Officer, Senior Procurement (Melbourne)
🏢 City of Whitehorse
📍 Melbourne