Job Description
Short Term Part Time WA State Government Health Position For An Immediate Start/n
Your new company
/n Our State Government client is seeking an Administration Officer for a temporary part-time opportunity within WA State Government Health to cover a 3-week secondment. This position will provide high-level administrative and secretarial support within a busy service area, with a particular focus on committee administration, document coordination, records management and stakeholder liaison.
The role will suit a highly organised administrator who enjoys working within structured processes and can confidently manage detailed documentation, follow up outstanding information and coordinate competing priorities.
Your new role
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- Provide confidential administrative and secretarial support to senior staff and other stakeholders.
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- Coordinate and maintain documentation relating to evaluation and approval processes.
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- Review documentation to ensure required information and approvals have been provided.
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- Maintain accurate electronic records, databases and information registers.
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- Manage correspondence and respond to internal and external enquiries.
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- Follow-up stakeholders regarding outstanding documentation and information.
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- Provide committee and meeting support, including preparation of agendas, supporting papers and minutes.
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- Coordinate the distribution and maintenance of meeting documentation.
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- Liaise with a range of internal and external stakeholders.
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- Assist with data entry, reporting and information management requirements.
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- Support quality assurance and compliance-related administrative processes.
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- Assist with requisitions, invoices, stationery and general office administration.
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- Maintain and update policies, procedures and administrative documents as required.
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What you'll need to succeed /n
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- Previous experience as an Administration Officer, Business Support Officer, Project Administrator, Committee Support or similar position.
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- Solid experience maintaining documents, records and databases.
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- Previous exposure to committee or meeting administration, including agendas and minute taking.
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- Excellent written and verbal communication skills.
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- Strong stakeholder liaison and follow-up skills.
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- High attention to detail and accuracy.
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- Ability to manage multiple priorities and work to deadlines.
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- Ability to work independently as well as within a multidisciplinary team.
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- Strong Microsoft Office capability, particularly Word, Excel, Outlook and Microsoft Teams.
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- Confidence learning and working across different information and records management systems.
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- Previous experience within WA State Government, healthcare or another highly regulated/compliance-focused environment would be highly regarded.
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What you'll get in return /n
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What you need to do now /n
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/nIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now./n
/nIf this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career./n
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📌 Part Time Administrative Officer (Perth)
🏢 Hays
📍 Perth