Victorian Echocardiography is seeking a reliable, trustworthy and organised Medical Administration Assistant to support our day-to-day administrative operations.

This is a work-from-home opportunity suited to someone who enjoys working independently, managing their own workload and ensuring important administrative tasks are completed accurately and on time.

The role involves a combination of scheduled daily and weekly responsibilities, medical billing and invoicing, email management, patient request processing and general practice administration. Workload varies throughout the week, with some tasks occurring at set times and others being completed as requests come through.

We are looking for someone who is proactive, dependable and comfortable managing recurring deadlines without requiring constant supervision.

- Processing, checking and organising patient requests, referrals and associated documentation.
- Reviewing records and attachments to ensure information is complete and accurate.
- Coordinating administrative information and requests between clinics and relevant stakeholders.
- Maintaining electronic records and documentation appropriately.
- Completing scheduled weekly, fortnightly and monthly administrative tasks.
- Monitoring outstanding tasks, following up missing information and resolving discrepancies.

About you





To be successful in this role, you will be:

- Highly organised, reliable and able to manage your time effectively.
- Comfortable working independently and taking initiative.
- Proficient in the english language across emails and phonecalls.
- Confident and personable communications with both medical professionals and patients.
- Proactive in monitoring deadlines, following up outstanding items and keeping tasks on track.
- Comfortable using computers, email and administration systems.
- Trustworthy with medicare billing records and committed to maintaining patient confidentiality.

Previous medical administration, medical reception, billing or healthcare practice experience will be highly regarded. Experience with medical software and invoicing processes would also be advantageous, but not essential.

What we offer

- The flexibility and convenience of working from home.
- An independent role with responsibility for managing your own workload.
- A varied administrative position supporting the day-to-day operations of a mobile cardiac service.
- The opportunity to contribute to an organised and effective healthcare administration process.

Position is available for an IMMEDIATE START.

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📌 Remote Medical Administration Assistant (Melbourne)
🏢 Victorian Echo Cardiography p/l
📍 Melbourne