This is a fast-paced role centred around complex, ever-changing calendar management, requiring someone highly responsive, organised and team-oriented.

- Support senior leaders within a highly regarded investment firm.
- High level of autonomy, trust and responsibility.
- Work in a fast-paced, high-performance environment | No two days are the same.

The Opportunity

Join a highly regarded investment firm as an Executive Assistant supporting a Managing Director and their high-performing team. This is a fast-paced, high-intensity EA role where complex calendar management is at the heart of the position. You will be managing diaries that are constantly changing, shifting priorities and last-minute requests. You will thrive in this environment if you are highly responsive, calm under pressure and naturally one step ahead. This is not a role for someone who needs every day to look the same.

The Responsibility

- Manage complex and constantly changing calendars
- Navigate last-minute changes, competing priorities and diary conflicts with confidence
- Work closely with VPs and Associates to coordinate meetings and team requirements
- Coordinate domestic and international travel, including changes and detailed itineraries




- Anticipate priorities and proactively manage your executives' time
- Coordinate internal and external meetings with senior stakeholders
- Prepare executives for meetings and ensure all logistics are organised
- Manage correspondence, follow-ups and general administrative requirements
- Act as a trusted and highly discreet point of support to your executives.

The Expertise

- Proven EA experience supporting senior executives in a fast-paced environment
- Exceptional calendar management skills and confidence managing constantly shifting diaries
- Highly organised, proactive and able to reprioritise quickly
- Calm, solutions-focused and comfortable working with urgency
- Strong communication and stakeholder management skills
- Excellent attention to detail and sound judgement
- Discreet and professional, with the ability to manage confidential information
- Naturally responsive and willing to go the extra mile when required
- While there is no expectation to work outside standard hours, being comfortable with occasional out-of-hours responsiveness is advantageous

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📌 Executive Assistant | Investment Firm (Sydney)
🏢 Assistant Sydney
📍 Sydney